Stop Leaking Profits. Start Controlling Spend with AI-Powered Expense Management.
ArionERP automates everything from receipt scanning to reimbursement, giving you iron-clad control and your team their time back.
Trusted By Forward-Thinking Companies Worldwide
Stop the Chaos. Automate Expense Management in 4 Simple Steps.
Tired of manual data entry, lost receipts, and endless approval chases? ArionERP transforms your entire expense process into a seamless, automated workflow. Here’s how you regain control and boost productivity.
1. Snap & Upload
Employees snap a photo of their receipt using our mobile app. That's it. No more paper, no more manual reports.
2. AI Extracts Data
Our intelligent OCR technology instantly reads the receipt, extracting the vendor, date, amount, and category with 98%+ accuracy.
3. Auto-Enforce Policy
The system automatically checks the expense against your company policies, flagging any violations in real-time for immediate review.
4. Approve & Reimburse
Managers approve expenses on-the-go. Once approved, reimbursements are processed automatically via direct deposit. Fast, simple, and compliant.
A Feature Set Designed for Complete Control and Simplicity
ArionERP goes beyond basic tracking. We provide a comprehensive suite of AI-powered tools to manage every aspect of your company's spending, from individual receipts to corporate card reconciliation.
Smart Receipt Scanning (OCR)
Our AI-driven Optical Character Recognition (OCR) technology eliminates manual data entry. Just snap a photo, and we'll handle the rest.
- Achieve over 98% data extraction accuracy.
- Automatically categorize expenses based on vendor and context.
- Create a digital, searchable archive of all receipts for compliance.
Automated Expense Reporting
Bundle multiple expenses into reports with a single click. Our system automates the entire report creation and submission process.
- Reduce time spent on creating reports by up to 80%.
- Submit reports directly from the mobile or web app.
- Get real-time status updates on report approval.
Corporate Card Reconciliation
Seamlessly connect your corporate card feeds. We automatically match transactions with receipts, simplifying reconciliation.
- Integrate with thousands of banks and card providers.
- Automate the matching of receipts to card charges.
- Gain full visibility into corporate card spending as it happens.
Multi-Level Approval Workflows
Design approval chains that match your organizational structure. Route expenses to the right manager, every time.
- Create custom rules based on amount, category, or project.
- Set up multi-step approvals for high-value expenses.
- Enable managers to approve or reject expenses via email or mobile app.
Custom Policy Enforcement
Build your expense policies directly into the system. Our AI acts as your virtual compliance officer, flagging violations before they're submitted.
- Set spending limits by category, department, or employee level.
- Automatically detect duplicate expenses and out-of-policy spending.
- Provide employees with real-time feedback on policy compliance.
Real-time Budget Tracking
Stop waiting for month-end reports. Track spending against budgets in real-time to make proactive financial decisions.
- Set budgets for departments, projects, or specific events.
- Receive automated alerts when budgets are approaching their limit.
- Empower budget owners with direct visibility into their team's spending.
Advanced Analytics & Dashboards
Turn spending data into strategic insights. Our intuitive dashboards help you identify spending trends, find savings opportunities, and optimize budgets.
- Visualize spending by category, employee, vendor, or project.
- Generate custom reports for financial planning and analysis.
- Identify top spenders and areas of potential policy non-compliance.
Mileage Tracking (GPS)
Automate mileage logging with our GPS-powered tracker. Ensure accurate, compliant reimbursement for business travel.
- Use GPS to automatically calculate trip distances.
- Support for multiple vehicles and custom reimbursement rates.
- Create a complete, auditable log of all business mileage.
Multi-Currency Support
Effortlessly manage expenses from your global teams. We handle currency conversions automatically using daily exchange rates.
- Supports over 150 currencies worldwide.
- Automatically converts expenses to your company's base currency.
- Eliminate manual conversion calculations and errors.
Direct Deposit Reimbursements
Reimburse your employees faster than ever. Integrate with your payment systems to send money directly to their bank accounts.
- Reduce reimbursement cycles from weeks to days.
- Improve employee satisfaction with prompt payments.
- Generate a clear digital record of all reimbursements.
ERP & Accounting Integration
ArionERP is not a silo. It seamlessly syncs with your existing financial ecosystem, ensuring your general ledger is always up-to-date.
- Native integrations with QuickBooks, Xero, NetSuite, SAP, and more.
- Automate the posting of expense data to your accounting system.
- Eliminate manual data export/import and ensure data consistency.
Mobile App for iOS & Android
Manage expenses from anywhere. Our full-featured mobile app empowers both employees and managers to handle tasks on the go.
- Submit and approve expenses anytime, anywhere.
- Access all key features available on the web platform.
- Receive push notifications for important updates and reminders.
Why Finance Leaders Choose ArionERP
In a market of complex tools, ArionERP stands out by delivering an AI-powered, user-friendly, and fully integrated solution designed for the unique needs of growing businesses.
AI-Powered Accuracy
Our intelligent platform minimizes human error from receipt capture to accounting sync, ensuring your financial data is reliable and audit-proof.
Effortless User Experience
We designed ArionERP for everyone, not just accountants. High employee adoption is guaranteed, which means better data and compliance for you.
Infinitely Customizable
Your business isn't off-the-shelf, and your software shouldn't be either. Configure policies, workflows, and integrations to match your exact needs.
Seamless Integration
As a core module of the ArionERP ecosystem, our expense tool connects natively to your accounting, HR, and project management modules for a single source of truth.
Real-Time Visibility
Don't wait for reports. Our dashboards give you an immediate, live view of company-wide spending, empowering you to make faster, smarter decisions.
Faster Reimbursements
Happy employees are productive employees. By automating the entire process, we help you reimburse your team in days, not weeks, boosting morale and trust.
Audit-Ready Compliance
With a complete digital trail for every transaction, automated policy checks, and secure receipt storage, you'll breeze through your next audit.
A Platform That Scales
From startup to enterprise, ArionERP grows with you. Our robust platform handles increasing transaction volumes and complexity without skipping a beat.
Dedicated Expert Support
We're more than a software provider; we're your partner. Our team of experts is here to ensure a smooth implementation and ongoing success.
Integrates With the Tools You Already Use
ArionERP connects to your entire finance and HR stack, creating a frictionless flow of data that eliminates manual entry and ensures accuracy across all systems.
Real Results for Growing Businesses
Don't just take our word for it. See how we've helped companies like yours transform their expense management process, saving time, money, and countless headaches.
Consulting Firm Automates Project-Based Expense Tracking
Client Overview: A mid-sized management consulting firm with 150 consultants constantly traveling for client projects. They struggled to allocate expenses to specific projects and client codes, leading to billing delays and inaccurate project profitability analysis. Their manual, spreadsheet-based system was slow, error-prone, and a major source of frustration for both consultants and the finance team.
"ArionERP completely changed how we manage T&E. We can now bill clients faster and have a crystal-clear view of project costs in real-time. The time savings for our finance team alone paid for the software in under six months."
Key Challenges:
- Inability to accurately track expenses against specific client projects.
- Significant delays in client invoicing due to slow expense report processing.
- Lack of visibility into project profitability until weeks after month-end.
- High administrative overhead for the finance team manually sorting and coding expenses.
Our Solution:
We implemented ArionERP's Expense Management module with custom project and client tagging. Consultants could now select the relevant project code directly from the mobile app when submitting an expense, ensuring every dollar was correctly allocated from the point of capture.
Manufacturing Co. Gains Control Over Sales Team Spending
Client Overview: A national manufacturing company with a 50-person sales team constantly on the road. They faced challenges with out-of-policy spending on meals, entertainment, and travel. The finance department had no real-time visibility and often discovered budget overruns long after the fact. Reconciling corporate credit cards was a monthly nightmare.
"The policy enforcement features are a game-changer. ArionERP flags issues instantly, not a month later. We've reduced non-compliant spending by over 20% and our sales team loves how easy it is to use."
Key Challenges:
- High levels of out-of-policy and unapproved spending.
- No real-time visibility into the sales team's travel and expense budget.
- Time-consuming manual reconciliation of 50+ corporate credit card statements.
- Low employee satisfaction due to a slow and cumbersome expense process.
Our Solution:
We deployed ArionERP with strict, category-based spending policies and integrated their corporate card feed. The system now automatically flags any expense that exceeds limits and requires justification, giving managers the context they need to approve or deny. Card transactions are matched with receipts automatically.
Tech Startup Establishes Scalable, Audit-Ready Processes
Client Overview: A fast-growing SaaS startup that had just closed its Series A funding. They were rapidly hiring and needed to move beyond their chaotic system of shared spreadsheets and email approvals. They required a solution that was not only scalable but also provided the financial controls and audit trails necessary to satisfy their new board and future investors.
"We needed to grow up fast financially. ArionERP gave us enterprise-level controls without the enterprise price tag or complexity. Our first audit was seamless, and our investors are impressed with the level of financial discipline we have."
Key Challenges:
- Lack of a formal, documented expense approval process.
- No centralized system for tracking or storing receipts.
- Inability to provide investors with clear, auditable financial records.
- The existing manual process was unscalable and would break with their hiring plans.
Our Solution:
We implemented ArionERP's `QuickStart` package, establishing a formal digital workflow in under two weeks. This included setting up approval hierarchies, integrating with their accounting software, and training new employees. The system provided a complete, immutable digital audit trail for every single expense, ensuring they were prepared for financial scrutiny.
Simple, Transparent Pricing That Grows With You
Choose the plan that fits your business today, with the flexibility to scale tomorrow. All plans include our core AI-powered expense management features. No hidden fees, no surprises.
Essential
$25/user/mo
For teams getting started with automated expense management.
- Receipt Scanning & OCR
- Mobile App Access
- Standard Approval Workflows
- Basic Reporting
Professional Most Popular
$40/user/mo
For growing businesses needing more control and integration.
- Everything in Essential, plus:
- Corporate Card Reconciliation
- Custom Policy Enforcement
- Accounting Integrations
Enterprise
$65/user/mo
For organizations requiring advanced features and support.
- Everything in Professional, plus:
- Multi-level Approvals
- Advanced Analytics
- Dedicated Support Manager
Frequently Asked Questions
Our `QuickStart` implementation package can get a typical small to medium-sized business up and running in as little as two weeks. This includes system configuration, user setup, and basic training. More complex implementations with custom integrations may take longer, but our goal is always a rapid and efficient deployment.
Absolutely. Our policy engine is highly flexible. You can create rules based on expense categories, amounts, employee roles, projects, and more. The system can be configured to flag violations, require additional justification, or block submissions entirely, ensuring your policies are enforced automatically.
We offer seamless, pre-built integrations with major accounting platforms including QuickBooks (Online and Desktop), Xero, NetSuite, and SAP Business One. We also provide a robust API for custom integrations with other ERP or financial systems, ensuring a smooth flow of data to your general ledger.
Security is our top priority. ArionERP is hosted on world-class cloud infrastructure (AWS/Azure) and we are SOC 2 compliant. All data is encrypted both in transit and at rest. We employ rigorous security measures to protect your sensitive financial information, giving you complete peace of mind.
Our mobile app uses your phone's camera to capture an image of a receipt. This image is then processed by our AI-powered Optical Character Recognition (OCR) engine, which intelligently identifies and extracts key information like the vendor name, date, total amount, and tax. This data automatically populates the expense entry, eliminating manual typing and saving significant time.
We offer tiered support packages to meet your needs. All plans include access to our online knowledge base and email support. Our Gold and Platinum plans offer phone support and a dedicated Customer Success Manager to provide proactive guidance, training, and strategic advice to help you get the most value from ArionERP.
Ready to Eliminate Expense Reports for Good?
See for yourself how ArionERP's AI-powered platform can save you time, reduce costs, and give you complete control over your company's spending. Schedule a personalized, no-obligation demo with one of our experts today.
Schedule Your Free Demo