Step-By-Step Guide for Choosing a New ERP System

It is a significant project to find an ERP system that will work for your organization. This requires a thoughtful, organized, and intelligent approach. It is possible to achieve a successful outcome, just like any major project.

It is possible to have a successful outcome if you bring together a group of knowledgeable people who follow a well-organized plan. They will be able to eliminate the unwanted elements and ultimately choose the ERP system that suits them best.

1. Analyze your needs

Companies that have never invested in an ERP system before should take the time to examine each department and even each job within it. This will help them determine the processes and needs of their employees to make their company more productive and efficient. Although not all employees will be able to afford every item, department heads should be able to understand what their area needs for them to succeed.

2. Define your goals

Each department will have its own goals. However, there must be a central group capable of developing a set of corporate goals. This central group will have the responsibility of bringing together all the pieces into one corporate vision. With this information, they will be able to create a comprehensive IT strategy that addresses both the overall company's needs and the specific departments. To provide valuable input, the IT department of the company must be represented on the team.

3. Review, Review, and Review

After the central team has a clear vision of the ERP system they require to meet corporate goals, they can start to compare ERP vendors. Examining all aspects of the contracts should be part of the comparison process. This will ensure that only the essentials are included in the contract and keep the list as short as possible. The deployment process should be considered as part of the selection process. The ERP system that is easiest to deploy, if all other things are equal, is likely the best choice.

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It is a good idea to be realistic throughout the whole process. Each employee may not be able to fulfill their wishes. The central team might decide to skip one or two features to speed up deployment. While perfection is impossible, solid productivity and efficiency improvements are achievable goals.