Why is Inventory Management Important?


Businesses with effective Inventory Management are more likely to succeed. Businesses may automate the ordering, storing, and optimizing of their products with inventory management software.

We'll talk about the value and advantages of inventory management and give managers some examples and best practices. Continue reading to learn the secrets of inventory management and how you can get a competitive advantage.

What Is Inventory Control?

Inventory management refers to the ordering, storing, and selling of goods and services. This discipline also includes managing different supplies and procedures. Inventory management is all about managing the flow of raw materials from the point of purchase to the final product. It is crucial to reduce excess stock and improve efficiency to keep projects on time and within budget.

The ideal inventory item management plan will depend on the size of the industry and the products it needs. For a long time, significant quantities can be kept in an oil depot. Inventory management can be costly for companies that provide perishable products like quick fashion. Four categories—first to last, in-first-out, weighted average, and first-in-first-out—can account for inventory. The raw materials used by a company to produce its final products are called "raw materials."

Depending on your company, there are many inventory management options. These methods include JIT, material planning, and days sales of inventory. Other methods may be used to analyze inventory depending on national or local regulations. For example, the SEC requires that public companies report the existence of a so-called LIFO Reserve.

Frequent inventory write-offs can indicate that a company has difficulty selling its products or that inventory obsolescence is possible. With the most influential work management tool, you can eliminate obstacles, get clarity, and surpass your goals. The Supply Chain Management Program at Walton College introduces inventory management. It covers everything, from point models and forecasting to planning.

How Important Is Inventory Management?

Inventory is one of the most valuable assets of a company. Inventory can negatively affect many industries, including manufacturing, retail, food service, and food services. A list can pose a problem as well as a liability. Stock can be stolen, damaged, or lost. Also, a large inventory can lead to a drop in sales.

A sound inventory control system can make all the difference, no matter how small or large your business's future is. You can then calculate the exact pricing for your supplies and keep track of them. Without sacrificing customer service, it can be utilized to manage unforeseen demand changes and maintain product quality. This is especially important for companies that want to be more customer-centric.

Complex supply chains can make it difficult for companies to balance the risks of overstocks or shortfalls. Inventory movement is a company's most valuable asset. It must be sold within a year. To be considered an asset, it must be measured and counted regularly.

Stock Vs. Inventory

Stock is commonly referred to as inventory in retail shops. Managers frequently use the phrase "stock available" to describe items like clothing and home goods. In many industries, the list refers to stored goods and raw materials used in production. Some also believe that stock is more commonly used in the U.K. as a synonym for inventory. Although there are differences between stock and inventory, they are often interchangeable.

What Is Inventory Management A Way To Achieve?

Any inventory control system will help warehouse managers track their inventory levels. This allows them to monitor and see the entire supply chain. These benefits are both operational and financial. It improves performance and prevents theft by providing product tracking information and security. Management strategies can help managers improve customer service. Inventory management can benefit businesses that need to manage seasonal merchandise or new bestsellers throughout the year.

What Are the Advantages Of Inventory Management?

A product business must be able to manage its inventory accurately to succeed. Regular stock tracking can prevent stock mistakes and other problems. Here are some benefits of an efficient inventory management system.

  • Increased Inventory Accuracy: You will be able to see what stock you have to order the inventory you need to satisfy your loyal customers.
  • Low Risk of Overselling: Inventory management helps you keep track of inventory and backorder, so you can sell just a few products.
  • Stock Savings: Stock is expensive until it's sold. The carrying costs include storage management, shipping costs, and insurance. Stock can also be lost due to theft or natural disasters.
  • Better planning and management will prevent stockouts and excess supply. The Essential Guide to Inventory Management will help you to solve stockouts.
  • More Insights: Inventory tracking and stock control allow you to spot sales trends, the track recalls, and track expiry dates.
  • Negotiate Better Terms with Suppliers and Vendors: Inventory management provides insight into the products in demand and how many. This information can be used to negotiate better terms with suppliers.
  • Increase Productivity: Save time with reasonable inventory management solutions.
  • Higher Profits: A better understanding of supply and demand results in a higher accurate inventory turnover, which increases earnings.
  • A Better Organized Warehouse: This more efficient warehouse management system organizes items according to customer demand. This helps to reduce labor costs, speed up fulfillment, and lower labor costs.
  • Better Customer Experience: Customers who get their orders on time are more loyal.

Read More: Why It’s Time To Switch To ERP System For Your Business

What Are The Disadvantages Of Inventory Management Systems?

Software for inventory management has all the same drawbacks as other software. Inventory Management Software has a few drawbacks. They can be expensive, complicated to use, and susceptible to hackers. These weaknesses can be easily mitigated with simple steps.

  • Too Costly for Small Businesses: While inventory management software can seem prohibitive, it often pays off with higher profits and greater customer loyalty. Software that was once reserved for large corporations can now be accessible by small businesses through cloud-based solutions.
  • Learning: Business software is not an easy task. Managers can invest in online training to get users up and run quickly.
  • System Crashes can Happen: Software may crash. Cloud-based system platforms can reduce the chance of losing data and productivity.
  • Malicious Hacks Malicious Hacks Hacks is a threat to all businesses. Complexity is added by the Internet of Things (IoT). Cloud-based software is generally more secure than any one company because of the possibility that a vendor could be hacked.
  • Reducing Physical Auditors: When you automate warehouse operations, it's easy to forget physical inventory checks. Regular audits can solve this problem.

Inventory Management Challenges

Inventory management can be complex because you have to manage more inventory, cannot sell it, require more lists to fulfill orders, and must know where your inventory items are located. There are also other obstacles:

  • Getting Accurate Stock Details: It's possible to determine when stock needs replenishment or which stores are performing well by having accurate stock information.
  • Poor Processes: If the work is not done correctly or manually, it can lead to slowness and errors.
  • Changing Customer Demand: Customers' tastes and requirements are constantly changing. If your system can't detect changes, how will it track trends?
  • Warehouse Space Well: Staff can help save time if products are challenging to find. You can eliminate this by learning how to manage inventory.
  • What Are the Main Functions of an ERP Inventory Management System (EPIMS)?

Think about the long-term impact of any new system. A system that touches many areas of your company and requires time and effort must be able to meet your future and current needs. It is best to avoid designs that have limited functionality or will become obsolete in three to five years. These five steps will help you choose the right system to suit your business processes:

Step 1 - Identify the Outcomes That You Desire

Consider the needs of all stakeholders when developing a business case. Strategic planning includes analyzing business trends, core competencies, and external opportunities. These are the questions you need to ask: How does the purchase price of the item fit with your long-term goals? What insight will it offer that is unavailable today to help us plan for our inventory strategy?

Step 2 - Identify the Project

Which data sources are required to enable ERP Inventory Management software to combine critical metrics? What partners and suppliers will have access to the ERP inventory management software? You should make a list of all features and capabilities that are required to achieve your desired result.

Step 3 - Create an ROI Analysis

Don't just focus on cost-cutting. Instead, consider how the investment will increase profitability, efficiency, and customer satisfaction. Explain how technology can help your business grow by better managing its inventory.

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Step 4: Draft a Vendor List

Review case studies of companies similar to yours to help you choose the best solution for your company. To narrow your choices, ask the following questions:

  • Are they flexible, scalable, and easy to incorporate?
  • Do you have testimonials from companies in the same industry?
  • What kind of training is needed? What training is available?
  • Is there a free trial or a paid version that can be used to test the software?
  • What is the upfront cost of the software? Monthly for cloud-based software applications. What about maintenance?
  • How long does it take to get back on the road?

Step 5 - Look Ahead

Consider the product goals of potential vendors to determine if they align with your business.

Different Types Of Inventory Management

The majority of finished goods inventory management tools systems follow the same basic process:

  • The products are delivered to your warehouse.
  • Before being stored, all products to customers are checked.
  • Managers and crew keep inventory levels up to date.
  • Customers place an order.
  • Orders are approved based on inventories.
  • Products are pulled and packed.
  • The inventory manager levels have been revised.

Although the process is straightforward, it can sometimes require software support. There are many variations depending on which inventory management software you use. These are the most important types of information to be aware of:

  • Raw materials are product pieces you have to ship to you, and your team has to assemble them. These should be tracked in inventory turnover software.
  • In progress - Products made from raw materials currently created, grouped, or modified. This stage can include multiple active projects.
  • Repair - This section contains maintenance, updates, and refurbished items. You can repair your equipment in-house, or you can hire a professional.
  • Final goods - Any product that can be shipped to consumers and ecommerce businesses is considered complete. They should be updated and checked for any changes to meet demand.

Inventory Management Process

If you are producing on demand, inventory management begins when a company receives an order from a customer and continues until that order ships. The process differs if you plan your request and place POs for required components or raw materials. The method also includes analyzing sales trends and organizing inventory storage locations in warehouses and other parts.

How Inventory Management Works:

  • Inventory management is about understanding stock levels and stock locations in warehouses.
  • Inventory management software tracks product flow from suppliers to customers.
  • Inventory management software tracks stock receipt, picking, packing, and shipping.

Inventory Management Techniques:

Accurate obsolete inventory records make it easier for businesses to make decisions. There are two main methods to track inventory: periodic and perpetual. The frequency at which the data is updated is a significant difference. It doesn't matter how often you follow inventory optimization; any Inventory Management System can be used.

  • ABC Analysis: ABC is inventory management. It divides items into three categories based on their price. Items in the B group are usually cheaper than those in the A category. The lowest prices are also found in the C category.
  • EOQ Model: Economic Order Quantity is a tool that can be used for planning and ordering an order quantity. This is where you decide how many inventory counts reports need to be kept in stock. The minimum order will be reached, and the order will then be reordered.
  • FSN Method: This method of proper inventory management tracks items that aren't in use or not used all the time. The inventory can then be divided into three types: slow-moving, fast-moving, and non-moving.
  • JIT Method: Manufacturers use Just In Time inventory management to manage their inventory levels. Manufacturers can save money by not having to store or insure excess inventory. However, it is risky because it could cause stockouts and higher exact operational costs.
  • Minimum Safety Stocks: The minimum safety stock of an organization is its inventory to prevent a stockout.
  • MRP Method: Component Requirements Planning enables producers to precisely manage their inventory. The sales forecast is used to plan the order of goods. To prepare the order, the system uses its data.
  • VED Analysis: Organizations use VED for inventory quantities management. This method is used to manage essential and desirable spare parts. The high production volume usually justifies a low inventory solution.

Read More: 5 benefits of ERP Software in the Manufacturing Industry

Arion ERP: How To Improve Your Inventory Management

The company's inventory database information must be accurate. It is crucial to keep the data updated regularly to prevent real-time data from getting corrupted. Arion ERP will help you do exactly that. The product management capabilities provided by Arion ERP make it simple to monitor all actions carried out by your product team and to get the most out of each project. You may expedite product launches with the product automation tool from Arion ERP. Managers can plan and assign tasks from one dashboard to manage inventory template analysis and shipping.

Arion ERP makes it easy to create workflows that keep everyone updated on the progress of inventory control methods. Team members can identify and avoid delays with interactive charts and task dependencies. The platform's CRM features allow you to communicate with vendors and clients. You can monitor your progress in real-time using Arion ERP's sophisticated insights advanced features, which are essential for any inventory management plan.

Why Choose Arion ERP As Your Inventory Management Software

Arion ERP, a project administration solution, allows you to achieve your inventory management goals and maximize the results. Arion ERP can manage your inventory efficiently, regardless of which inventory management single platform system you use. Arion ERP offers a 2-week trial for free to help you improve your inventory management plan.

Software To Manage Inventory Increases Profits

Inventory management solutions resemble the stock market in that they can be dangerous. You could lose everything if you invest in high-risk ventures such as niche products or new product lines. Software for inventory management platforms can aid with cost and risk management. This will result in a higher bottom line for your business.

You Can Reduce Storage Costs

Basic economic order quantity estimates must be included in inventory management software. You can decide how much it will cost to order new products using the EOQ. It compares purchasing your products with the cost of calling them. Software that tracks inventory costs automatically can do this, so you can save money and reduce warehouse additional costs.

Minimize Losses

If your products sell, you can earn money for your business. Although you have already spent money to make the products, it is impossible to recoup that capital by selling them. Utilizing inventory management software with forecasting will help you lower this risk. This software can check the status of your track inventory and guarantee that your company has an effective inventory management system.

Forecasting is a process that tracks how many units you have sold and predicts how many you will sell. It also includes physical inventory tracking control. Even with an automated computer-generated forecasting tool, forecasting can still need to be more accurate. Inventory management software is still better than manually entering the numbers.

To automatically update stock numbers, your point-of-sale software can integrate inventory control software. This will allow you to make better projections and reduce your risk of investing in products that won't sell. The software can calculate the units required and recommend the best delivery times to order. This software will help you keep your warehouse space cost-effective while ensuring enough stock is available to satisfy customer demand.

More Products For Sale

Imagine that you're trying to buy a brown leather wallet as a gift for someone special. You are disappointed that the store you were expecting to sell the item does not have any brown wallets. You may decide to leave the store and purchase another item, depending on your circumstances. You can take your friend to the store if you want a brown leather wallet.

Customers may be the same. If you don't stock enough products, your customers will not return to your store. Customers will shop elsewhere. Customers may leave your store if this happens too often. One sale can result in thousands of dollars in lost sales revenue, so ensure you have enough stock to meet customer demand.

Inventory Management software makes it easy to ensure you have the right product types in the right quantities to satisfy customer demand. This software will help you sell more now and increase customer loyalty, enabling you to sell more in the future.

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Your bottom line can be affected by your ABC inventory management. An inventory software solution can reduce inventory accuracy management errors. This software will help you make your business more profitable and efficient. It will also allow you to serve customers better.