An enterprise resource planning (ERP) system lies at the core of any modern business. Data circulates throughout an organization as staff use this software system to conduct daily transactions, and insights emerge to measure business performance and direct decision-making processes.
ERP functionality is divided into modules designed to serve specific departments within an enterprise--finance, procurement, supply chain management and human resources are just a few examples of modules used within ERP solutions. Distributed teams access one central ERP platform which serves as their shared source of truth based upon collected data in one central repository.
What Are Engineering ERP Modules?
Engineering ERP modules, or business capabilities/processes, comprise an ERP system's components or business capabilities/processes. They primarily serve the back office functions, such as finance and accounting, procurement and demand planning, and some nonfinancial functions like human resources or personnel administration. Some businesses add front-end CRM functionality such as customer relationship management to integrate all parts of an enterprise end to end; with one central platform and database across departments, users spend less time compiling data than engaging in strategic tasks more time spent compiling data rather than compiling data.
10 Top Essential Engineering ERP Modules And What They Do
Most ERP solutions begin by managing financials before adding extra capabilities tailored to your company priorities, industry sector and changing circumstances. Here is a list of 10 top essential ERP module that may assist your organization and why companies choose them as ERP solutions.
Financial Management
The financial management module is the foundation of an Engineering ERP system. By tracking accounts payable and accounts receivable, plus helping to manage the general ledger, this module focuses on your current financial picture and outlook. It also generates and stores balance sheets, payment receipts, and other vital financial documents.
Automation plays a crucial role. The financial module automates tasks related to billing, vendor payments, expense management, asset management, and joint venture accounting, among other things. For example, automated cash management makes it simpler to analyze cash transactions and improve cash flow forecasts. Your accounting team can close the books faster, sometimes saving a week or more, while complying with stringent guidelines for revenue recognition. Balance sheet automation supplies near real-time data for the most accurate snapshot of your company's financial position.
Procurement
The procurement module improves your ability to purchase the products or materials you need to make or sell goods. It automates, tracks, and analyzes quotes while helping to prepare and send purchase orders. Using a list of approved vendors, the module can automate purchases of specific items, which speeds up the process, enforces compliant spending, improves supplier relationships, and ultimately helps increase profitability.
More than anything, the correct module simplifies procurement end-to-end-streamlining shopping and spending, plus the way you manage direct materials and service purchases. With real-time data used in supplier negotiations and contract awards, it can also identify ways to consolidate your purchasing power so you can secure the lowest cost while reducing supply disruptions.
Risk Management
A risk management and compliance module uses artificial intelligence (AI) and machine learning to enhance financial controls, enabling finance teams to prevent cash leaks, enforce audits, and protect against emerging risks-all while saving hours of manual work.
With risk management capabilities, you can stay compliant by automating processes, such as separation of duties (SoD) reporting and granting and controlling user access. Automation also accelerates audit transactions so you can quickly identify fraud, errors, and policy violations. You can also streamline workflows for audit and Sarbanes-Oxley Act (SOX) compliance, risk management, and business continuity planning.
Supply Chain Management
Supply chain management (SCM) modules track how supplies and goods move through your supply chain, from suppliers and sub-suppliers to manufacturers, distributors, retailers, or consumers. It lets you efficiently plan demand, supply, order fulfillment, and production across your business to reduce disruptions and minimize costs, ensuring the proper inventory is available at the right time and in the right place.
Case In Point: Supply chain management systems help determine optimal inventory levels and replenishment for each item location based on demand forecasts so you can avoid overstocks or stockouts. Automation saves time and money throughout supply chain processes, such as order management, simplifying order capture, settlement, and post-sales customer care.
A supply chain module can also help you predict demand with capabilities, such as segmentation and machine learning that helps you manage variability. Such capabilities build a more resilient supply chain that can weather market changes and global shocks.
Enterprise Performance Management
Enterprise performance management (EPM) modules enhance the processes that help your business plan, budget, forecast, and report on performance. They enable connected planning (versus old-school siloed planning) by giving a unified view of financial, operational, and line-of-business planning. These modules also use automation to accelerate the reporting of financial results.
Through the use of scenario modeling, long-range planning, and other capabilities, EPM modules give you a deeper understanding of costs and profitability, help you achieve revenue targets, and streamline account reconciliation and tax reporting. With EPM, your teams will be equipped to model and plan across critical areas, such as finance, HR, supply chain, and sales.
Read More: Streamline Your Management Operations with These Key Advantages of Using an ERP System
Manufacturing Process
With a manufacturing module, it's easier for your business to plan and manage production runs. That includes making sure your facility has the raw materials on hand to meet demand, can efficiently run a shop floor, and keep costs down-all while ensuring the quality of finished goods.
Today's modules let you run mixed-mode manufacturing to use a combination of manufacturing processes, such as discrete and process manufacturing, instead of only one type. This helps you diversify your portfolio and attract new customers. For example, you could use process manufacturing to produce a line of beverages and use discrete manufacturing, which focuses on parts and assembly, to crank out the bottles and cans. You can also monitor costs and variances by plant, track output against forecasts, and compare supply to predicted demand after calculating the average time it takes to produce an item.
Customer Relationship Management
Customer relationship management (CRM) modules help you manage customers by improving sales and marketing processes, especially those supporting sales leads. These modules store all information on customers and prospects, including every customer interaction and purchase history, and offer segmentation data and targeted cross-sell recommendations.
Capabilities to look for in CRM modules include contact management, communication tracking, opportunity or lead tracking, order history, issue ticketing, quote creation, and sales agent productivity. Most importantly, your module must help track customers from the initial marketing stage and through a quote or sales process, culminating in a sale and ongoing customer service.
Note: Not all organizations or ERP vendors consider CRM to be an ERP module. Some include only modules more closely related to financial management and other back-office activities. In contrast, others take a broader view and include front-office duties, such as managing customer relationships.
Human Resources
A human capital management (HCM) module-called human resources management (HRM)-contains detailed records on all employees, including performance reviews, job descriptions, benefits selections, and attendance/time off. Like other ERP modules, it supplants annual spreadsheets with automation that continuously gathers data companywide, reducing duplicate data and increasing accuracy. This is a significant benefit given the sheer amount of HR data most businesses have.
A human resources module automates tasks, such as employee scheduling, recruitment, and compensation management. With easy collaboration across internal workflows, an HR module can connect to CRM data to determine bonuses for sales reps-much easier and more accurately if this was done manually.
Project Management
This module improves project management with shared visualization tools that help to track schedules, budgets, and resources. For example, you can see multiple project plans in a single view, which lets you efficiently allocate (and reallocate) resources. You can assemble the right project team by using search filters for roles, skills, and locations. You can also better manage budgets by standardizing how you capture costs throughout the business. Advanced project management tools also help you maximize cash flow by automating customer invoices and project billing.
Predictably, use of a project management module is common in project-intensive industries, such as construction and manufacturing. Properly deployed, project management modules can increase on-time project completion, monitor and control costs, improve the accuracy of service-based estimates and costs, and optimize the use of staff and equipment.
ERP Analytics
An Engineering ERP analytics module helps finance, procurement, and project management professionals understand the factors that drive profitability, improve the use of working capital, and control business expenditures.
ERP analytics yields general ledger insights on profitability and accelerates the collections process, improving cash flow. It also enhances payables by helping finance teams track on-time and overdue vendor payment amounts to determine payment urgency. This module controls company spending by identifying cost savings and financial risks. For example, it enables finance teams to monitor employee expenses more accurately than they can by using traditional manual processes to pinpoint fraud and ensure adherence to expense policies quickly.
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Conclusion
Choosing the right engineering management ERP software for your business takes work. Dedication, patience, and perseverance are needed to select one ERP system among the many solutions available. Engineering ERP software is vital in overcoming business challenges, reducing waste, and ensuring operational efficiency. Automation and data centralization are also significant advantages of Engineering ERP software implementation.
