What Is Recruitment Software?
Recruitment management software, as defined, is an electronic system that utilizes technology and artificial intelligence to streamline the hiring process and assist recruiters with finding top talent quickly and screening CVs/resumes efficiently while simultaneously improving collaboration between parties involved in hiring processes.
Automation services offered by this company enable employers and hiring managers to streamline multiple recruiting processes and save time, energy, and effort in hiring qualified candidates for various job vacancies. Their software engages job seekers while making it simpler for hiring managers to select suitable candidates quickly for any position available.
Software designed to aid recruiters streamlines sourcing processes by helping recruiters work more efficiently, supporting companies' expansion and progress along their success pathway. Recruitment management software provides HR teams with all the support they need for efficient operations to focus their energy on finding great employees who will add positive change to the organization.
The Top 14 Benefits Of Recruitment Software
Since the workload of recruiters increases with time, they need every bit of help to complete their tasks and grow the business. They will save countless hours of labor by using recruitment software. Using recruitment software will allow them to reach out to more candidates and attract "purple squirrels." Amazing, right? There are many recruiting management software benefits in usage. Following are important benefits that are essential to know.
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Hire Faster With Reduced Time
Companies are moving quickly to fill vacant positions amid today's job market, marked by resignations. On average, it takes 42 working days per position for companies searching for candidates; 49 days may be needed when recruiting for technical roles such as engineering and research.
When a position becomes vacant, its internal team becomes under strain to quickly fill it. Otherwise, existing team members could quickly tire out, resources will become stretched thin, and the quality of output could suffer due to this void.
Recruitment technology can be an indispensable asset in improving hiring efficiency. Customers of Applied spend up to two-thirds less time filling vacancies with candidates, freeing them up for use in areas that generate profits for their business.
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Better Retention Rates
Companies are moving quickly to fill vacant positions amid today's job market, marked by resignations. On average, it takes 42 working days per position for companies searching for candidates; 49 days may be needed when recruiting for technical roles such as engineering and research.
When a position becomes vacant, its internal team becomes under strain to quickly fill it. Otherwise, existing team members could quickly tire out, resources will become stretched thin, and the quality of output could suffer due to this void.
Recruitment technology can be an indispensable asset in improving hiring efficiency. Customers of Applied spend up to two-thirds less time filling vacancies with candidates, freeing them up for use in areas that generate profits for their business.
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Candidates Experience Enhanced
After receiving many applications for your position, the next step should be easy - selecting the ideal candidate quickly will fill it! Unfortunately not. Today's job seeker is in control; as many as 20% receive two or more job offers at once, and according to data, those among the elite (5% of people who juggle four+ offers at once) juggle even more offers.
Stay ahead of your competition by choosing recruitment software with an exceptional candidate experience - which has received a 9/10 rating from over a million applicants across 500,000 applied applications. At Clockwork Recruitment Software, we pride ourselves on this distinction and boast 9/10 candidate satisfaction across our 500,000 Applied applications.
Job hunters highly value open communication channels and timely updates about their applications' status and progression, allowing your company to retain high-caliber candidates without losing them to competitors. A positive first impression ensures your employees remain committed and productive members.
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Candidates With A Deeper Pool Of Qualifications
It's not good to receive a lot of unsuitable applications. You will waste time sorting through all the applications, and your company will be negatively impacted if you do not reply to each one individually.
Why aren't the prefered candidates applying to your vacancy? It could be the quality of the job description, where you post it, or your over-reliance on skills and qualifications. Using AI, recruitment tools can provide 3x the number of suitable candidates. It will save you time by eliminating irrelevant CVs.
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The Talent Pool For The Future
What about keeping in touch with candidates who were rejected? Recruitment software lets you build a passive candidate database rather than filing away all the applicant information, never to be seen again. You can then contact high-potential candidates to let them know whether a role that matches their skills is available. It is significant to keep up with the updated sector trends. You can seize the opportunity when it arises by watching future talent.
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Diversity Of Ethnicity Among Candidates
Unconscious bias may prevent employers from hiring candidates with diverse backgrounds. 28% of employers report making hiring decisions solely on intuition - which could be linked to affinity bias - where we gravitate toward people "like us."
If your company needs more diverse talent, instinct-based approaches could keep potential hires away. Recruitment software can help counter unconscious bias by anonymizing data used for hiring decisions.
What will the result of hiring solely on merit be? Anticipate attracting four times more candidates of various ethnicities when hiring solely based on merit (and make this clear during your application in the entire process.
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Easier Collaboration
How many individuals have participated in your recruitment process? Hiring decisions typically involve candidates, recruiters, and line managers; depending on the role, this could also involve senior management, directors, senior members of the team, or even customers. Scheduling interviews, feedback sessions, and emails is no small task. Recruitment software streamlines collaboration by offering all stakeholders access to an easily navigable dashboard.
Each talent acquisition participant can view the recruitment timeline, provide feedback on SIFT questions, and track their involvement without needing paperwork and hassle. Everything can be found all on one page.
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Job Postings Are Posted Faster
Registering and posting to job boards usually only take 10 minutes, but to reach more candidates, posting could require posting your job multiple times on multiple platforms - this time can quickly add up, especially if most candidates applying are unsuitable.
Applied software will assist in crafting job descriptions that are inclusive, fair, and engaging to attract top talent. By detecting coded language that distorts applicant quality in job postings used on your talent pool. Applied can close gender and racial gaps to enhance talent pool participation.
Gender decoding technology identifies and eliminates masculine-coded words such as "competitive" and "ambitious," providing neutral alternatives in plain English accessible to applicants without college degrees.
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Focus on Skills
Skill-based hiring is an alternative way of hiring, which puts less emphasis on resumes with vague or misleading statements and more on an employee's specific competencies and specific abilities for everyday tasks.
Education background alone cannot accurately measure someone's abilities, similar to work experience, which has long been used as a hiring factor. Both can result in unconscious bias if their hiring manager was once employed with or studied the same field as them, both indicators that may cause prejudice against applicants from certain backgrounds or universities.
Some major employers have modified their hiring policies. Accenture no longer requires college degrees for software quality assurance engineer roles posted, while IBM requires 29% for this position. Utilizing recruiting solutions with skills assessments, you can more accurately gauge and predict candidates' future performance.
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Simpler Tracking
Cloud-based software enables candidates and employers to log in quickly, access necessary details, and track application rates when connected to external data sources like social media platforms or job boards. By tracking application rates, you can measure recruitment campaign effectiveness more accurately. Web-based software also gives instant insights into job boards and locations where the highest quality candidates may be found.
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Data Security Is Improved
To ensure that candidate data is not exposed, storing and protecting hiring data securely is important. GDPR requires employers to:
- Verify that candidates have given consent to the collection and use of their data.
- Collect only data relevant to your purposes.
- Collecting data only for legitimate purposes.
- Privacy policies should be used to inform candidates about the handling and use of their data.
- Put in place data protection measures.
Exposing sensitive data without recruitment software is easy, as different email chains, paper documents, and software programs all handle the same data. The recruitment software will store all the candidate data in a safe and encrypted database. It also provides a secure login process to allow access.
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It Is Easy To Achieve Company Culture Goals
According to a research, employees with strong bonds with their employer are 75x more likely to engage than those without strong ties, so creating an atmosphere at your organization that aligns with its mission and draws in suitable candidates is vital to keeping people coming through its door. Studies reveal that 46% of job-seekers consider company culture essential in accepting new jobs.
Use recruitment software to attract employees who share your values. You may be searching for family-oriented candidates or those dedicated to sustainability; use search filters in the software to narrow the field until you locate candidates who meet all your criteria.
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Productivity Increases
The software makes it simple for recruitment agencies and individuals to quickly access candidate details without digging through paperwork. Not only is data entry and storage decreased by this software, but data security concerns can also be reduced with its help.
The software will remind you about upcoming deadlines and key dates with automated reminders so everything runs smoothly. Automating repetitive tasks allows you to focus on other recruitment areas, such as improving onboarding processes or identifying skills gaps within your organization chart.
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Easy Onboarding
According to reports, only 1 out of every 12 workers feel their employer-provided effective onboarding services. Full training for new hires could take as long as two years, and hiring someone suitable can speed up this business process significantly since they will likely be ready for action immediately. By including cognitive and practical tests in their hiring application, new hires will have experienced various aspects of their jobs before entering. Furthermore, this approach will enable quick adaptation.
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Who Uses Recruitment Software?
This tool can benefit anyone involved with recruiting, from hiring managers and talent acquisition professionals to recruitment agencies or recruitment agencies. It speeds operations while assuring quality. Other people might use recruitment management software depending on its nature; here is a list indicating who uses it:
- Human Resource Management: People involved with Human Resource management often utilize software applications to perform their duties more efficiently, such as recruiting candidates and screening resumes; handling accounting & payroll functions as well as dealing with accounting & payroll software such as an applicant tracker system (ATS) or career site builder (CSB).
- Hiring Managers: Hiring managers often work closely with recruiters to decide whether to accept candidates. Hiring managers often utilize recruiting software such as screening and candidate assessment tools when working alongside recruiters.
- Recruitment Agencies: For recruitment agencies striving to become market leaders, using various types of recruiting software that offers CRM capabilities may be essential in tracking prospective client leads while strengthening existing relationships.
- Small Business Owners: Small business owners have many ways they can maximize sales and profits using this software to enhance sales performance and profits.
The Must-Have Features Of A Good Recruitment Software
We've gathered some features to help you and your recruiters find and manage the best talent.
Feature 1: Find The Talent And Engage Them
76% of recruiters said their greatest challenge is identifying and attracting top-performing candidates. Here are a wide range of features to help you overcome one of your biggest hiring challenges:
- Social media recruiting.
- Posting jobs for free
- Boolean Search and Semantic Searchability.
- Organizing talent pools in different candidate pools.
- Pre-screening candidates using video screening and assessment.
Feature 2: Constant Engagement Of Candidates
You can engage candidates with a few key features and get more applications:
- Career page mobile-friendly.
- Chatbots attract top talent on social media platforms and other websites.
- Onboarding of candidates.
- Mass emailing
Feature 3: Analytics and Reporting
You can use these features to keep your business on course and measure recruitment metrics simultaneously:
- Cost-per-hire
- Time-to-hire
- Source of application
- GDPR Compliance
- Scheduled reports
These features allow any business or organization to manage the hiring process easily and effectively. How can you choose the right recruiting software for your company when so many options are available?
How Do You Choose The Best Recruitment Software?
When choosing the right hiring software, keep these four tips in mind.
Tip 1: Write Down The Challenges You Are Trying To Solve Using The Software
Outline the specific challenges that you are trying to overcome in the entire recruitment process. If you have multiple problems, you should start by addressing the most pressing hiring issue.
Spending too much time screening unqualified candidates is one of the biggest challenges in recruiting. The recruitment software you select should have a resume-parsing feature and help you replicate your decision.
Tip 2: Make Sure The Software You Use Is Compatible With Your Current Tools
Check if the software you are considering has a recruiting stack integrated into it before deciding. An integrated recruiting stack can be defined as a software feature that efficiently addresses a recruitment challenge. It also integrates with other tools. An interview scheduling tool that eliminates the need to screen resumes manually can be integrated with your applicant tracker.
Arion ERP, the latest in recruitment solutions, understands your need for quick integration and ease of use to "play nicely" together. You can use the new recruitment solutions with minimum IT support.
Tip 3: Link Software ROI To Business Results
Recruitment teams are increasingly strategic and have begun to link their KPIs with business outcomes. Suppose the software you are interested in buying can reduce the hiring time. In that case, you can link the reduced time to hire with the desired business outcome (like an increase in revenue). You will easily see the return on investment and buy it quickly.
Tip 4: For Recruitment: Select Software That Simplifies Your Work, Not Complicates It
The software can be a great tool if it simplifies, optimizes, or improves your work meaningfully. Experts in recruitment recommend that you try the software by using it to meet your specific industry needs rather than relying solely on case studies and demos.
Favorite HR Pick
Find a tool that has built-in filtering and sorting capabilities. This will help you to find the best candidate faster. The best recruiting software includes features such as:
- Relationship management with candidates.
- Email automation
- Posting multiple jobs
- In-app messaging
- Skill Testing
A potential tool for recruitment should also have reporting and analytics features to determine if you are improving your hiring. Also, check how intuitively the reports work and if you need extra support to grasp the data. You may be asking yourself if recruitment software is expensive for your business.
It can help you achieve a better business and have fewer headaches. The best recruitment software is worth it in most cases. Arion ERP, for example, a single platform works as a recruiting software that reduces recruiting efforts in entire recruiting process starting from onboarding process with onboarding tools, job application, talent management, schedule interviews, candidate sourcing helps in reducing recruitment efforts in entire hiring process available on a single online recruitment software which is available in mobile application also.
What You Should Know About Being A High-Performing Recruiter
Let's get started. Now that you know your goals let's see how you can become a high-performing recruiter:
Tip #1: Use Recruitment Software
Successful recruiters know that technology is an asset. It not only improves productivity but also boosts performance. Using software for recruitment, such as an Applicant Tracking System(ATS), can help you find candidates faster and more efficiently. You will save time and have more chances to screen candidates thoroughly.
Manual, for example, offers AI Candidate recommendations, social media enrichment for candidate profiles, a Career Page Builder, collaboration tools, and a recruitment CRM (customer relation management) for agencies.
Tip #2: Be Aware Of Current Trends
Adopt a more modern approach. Determining if your recruitment strategies need improvement or just a little support is important. The proper use of technology can increase your efficiency and effectiveness dramatically.
Tip #3: Ensure A Smooth Experience For Candidates
A recruiter who answers questions clearly and openly is more valuable. Keep a friendly yet professional tone to make the people feel at ease. Don't scare them. It would be best if you treated all clients and candidates as you would want to be treated. You can increase your chances of connecting with many different types of people.
Tip #4: Keep In Touch With Your Team And Maintain Open Communication
Successful recruiters understand communication between them and managers help the best candidates get hired. Keep the managers connected with the hiring process, so everyone is on the same page.
Tip #5: Evaluate Carefully And Provide Feedback
Recruiters should be able to focus on all details of the job. You will find the best candidate by paying attention to these details. Discussing the candidate's fit with the hiring manager would be best. Lastly. Follow professional courtesy in providing timely and regular feedback.
Are you looking for recruitment software that can do all of these things? Arion ERP makes collaboration and communication a breeze. You can hire better candidates quicker and spend less. These habits can be incorporated into your daily routine to help you improve your work and achieve great results.
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Summary
Recruitment can be an engaging, highly rewarding, and challenging industry, making it hard to keep up with trends that could emerge in 2023. Recruitment software provides an effective solution for employers and employees during this phase. Furthermore, collaboration among key personnel improves due to these tools becoming progressively sophisticated over time.
It will be an incredible demonstration of work-life balance, inclusivity, and progression. Don't wait; get ahead with Arion ERP's amazing features now to outshone competitors and stay ahead. Invest in recruiting software today to benefit from its many advantages for recruitment. Find and implement reliable recruiting management software solutions to simplify and expedite hiring.
