What Is The Need For Maintenance Management Software?
Systems for maintenance management are used to maintain and manage a database that includes information about the technical status of assets, their operating conditions, and any work performed on them. Software for maintenance management is typically a collection of modules that include:
- Manage data on the equipment
- Maintenance and Repair Planning
- Order management
- Tracking performance and results
- The control of spare parts and tools
- Logistic management
- Storage of Maintenance Procedures and Reference Information
- Information about equipment condition and technical data.
Maintenance management software is an efficient tool for managing various plant assets. Maintenance management systems may include additional features such as barcodes or QR scanning, voice recognition, and intelligent equipment sensors integration.
There are many other solutions that complement maintenance management, such as point solutions. These solutions focus on only one or two of the above functions. They are stand-alone products that aren't considered maintenance management software but do integrate.
Maintenance management systems have many advantages.
- Equipment downtime is a major cause of production and logistics disruptions.
- You can increase employee productivity by planning activities according to resource availability.
- Maintenance management systems reduce downtime and travel time for field maintenance technicians.
- Companies can track assets in different locations and see where they are being used.
- Preventive maintenance can help companies avoid costly repairs and replacements of assets.
- This allows for increased equipment uptime and optimal use of fixed assets.
Maintenance management software can reduce production mistakes, equipment failures and labor costs. It may even prevent injuries. The Software will utilize various tools to meet key performance metrics, such as data management, schedule management and work order systems, asset tracking and asset management, analytics, and inventory management.
What Is The Best Solution For Maintenance Management?
Many maintenance management software solutions are available for businesses of all sizes. Software products are available for specific sectors, including transportation, hospitals and manufacturing. It is better to choose a CMMS solution that fits your industry rather than one that does not. Each sector will have its unique reporting and service requirements. It will be easier to familiarize yourself and your team with the Software and ensure compliance using templates and workflows that are industry approved.
Arion ERP is one example of a maintenance management software that simplifies the maintenance process. The work requests include images that are easily converted into work orders. QR codes facilitate scanning assets to get the history of maintenance and inventories.
Parts and spares can be included in the inventory count as well. It is easy to make, use and attach maintenance checklists to work orders. A calendar allows for scheduling and tracking details, maintenance costs and times. Maintenance personnel can use their smartphones to perform all maintenance tasks and take photos of completed work and problems.
Dashboard analytics allows managers to track and estimate maintenance costs, time spent on equipment and the history of that particular piece to improve efficiency.
Want More Information About Our Services? Talk to Our Consultants!
What Are The Tasks That Cmms Can Manage?
Mobile accessibility is becoming more critical in CMMSs than a "nice-to-have." The ability to update, exchange and receive work assignments while moving is a significant productivity boost for maintenance staff. Remote workers can quickly enter data into a central maintenance database using their smartphones, saving time and effort.
Orders for Work
Work orders allow you to assign tasks/jobs/work orders, control their execution, and distribute them among the appropriate personnel. You can also use it to perform internal and external inspections.
Preventive Maintenance
The features of proactive maintenance, also known as diagnostic or preventive maintenance, allow for a predictive maintenance strategy based on data collected in real time by intelligent equipment. The system's preventative maintenance features also let you plan your maintenance (including long-term and periodic) and repair.
Stock Management for Spare Parts
Inventory management for spare parts and tools is also available. You can also order spare parts and tools from the interface.
Asset Management
The Asset Management functions in the Software allow you to use equipment models that are ordered according to their position or location. The 3D models of the equipment can be used to examine the relationships and tasks between components.
Geographic Information System
You can see the location of your assets using a geographic information system. It is easier to contact the support in case of an emergency.
Document Management
The storage of technical documents allows for centralized storage and organization of repair and operational (technical documentation). The history of the maintenance performed on each equipment unit is also stored.
What Are The Features Of Maintenance Management Software?
Maintenance management software has the following features:
Schedule Maintenance
The maintenance schedule is one of the basic features of effective maintenance management. When there is a large number of assets, this feature can help managers and technicians. It isn't easy to track of assets are being maintained and which are not.
Software that sends alerts automatically to team members and managers about upcoming maintenance on time is ideal. This will allow technicians to prepare for the care in advance.
Monitor and Manage Work Order
When there is no priority, the work order will be completed using the first-in-first-out method (FIFO). When important work is urgent, this method can cause problems. Ineffective management is why necessary work orders are not completed on time.
Work order management in maintenance is essential. Software that is automated will provide details like the asset priority and the time required to complete a priority asset.
This information should be included in the order. This also allows technicians to perform productive work.
Maintaining Maintenance Logs
The maintenance logs can be handy for technicians, as they help them to identify the problem with the asset. This can also save time by allowing you to find the best or alternate solution to the issue.
Maintenance logs will contain information about everything that happens to your equipment and how you resolve problems.
For instance, MTTR (Mean Time To Repair), MTBF (Mean Time Between Failures), preventive maintenance, etc. To have a successful maintenance management system, you must include this feature.
Maintenance Checklist
Sometimes, technicians can be so stressed that they must remember to perform basic tasks. Checklists will help the technician to remember what needs to be done.
The ideal Software would allow you to update each checklist item easily. The manager should be able to edit the other employees.
Preventative Maintenance
Many organizations need to pay more attention to the importance of proactive maintenance for their day-to-day operation and maintenance. They undervalue proactive maintenance. Other organizations place a high priority on proactive care.
Problems can deteriorate when little tasks are neglected for long periods. Problems can deteriorate. You avoid making errors and work interruptions if you maintain your property.
You can improve your interaction by using maintenance management software features like automated triggers and email combinations-updates to equipment, data on the equipment, or auto-allocation of tasks.
It's also known that preventative maintenance costs less than fixing damaged equipment.
Inventory tracking
Previously, organizations used to track inventory using spreadsheets and Excel. Excel and spreadsheets weren't designed to track inventory. Many things could have been improved in the lists.
In the spreadsheet, there are thousands of items available. Still, the actual numbers, when counted in person, were lower than the numbers in Excel.
When performing maintenance, technicians need inventory to replace old parts. If there isn't any in stock, they won't be able to achieve adequate supervision and will have to repeat the entire process. Automated maintenance software can keep inventory in check, even in real time.
The system also notifies the team if inventory levels are low and allows for a predetermined reordering level. The alerts are sent to the person responsible.
Reports & Analytics
The ideal Software for an organization that wants to expand must include reports on work orders, maintenance and task scheduling, assets, labor skills, asset usage duration, and asset history.
When making a financial plan or any report that depends on social events and research information, there is no better option than letting your Software do the job for you.
Entering dates or other important parameters into the pre-built report fields will give you a good idea of your expenditures, maintenance patterns, and activities. Or, even better yet, many upkeep programs allow you to create reports using your KPIs.
Read More: Maintenance Management Software 2023: The Ultimate Guide
Future Trends In Industrial Maintenance Automation - Cmms
Suppose you have seen a positive return on investment from your computerized maintenance systems (CMMS). In that case, the future of CMMS is brighter for you. CMMSs must be constantly updated to remain competitive as technology changes. The latest trends in maintenance management software are discussed.
Utilizing Cloud Computing
Cloud-based Software is becoming more popular among companies due to its accessibility. Software is available 24/7 on multiple devices. The service provider ensures data security, while installation is simple. Cloud-based Software for maintenance management allows you to make faster decisions because of real-time data.
The Software sends technicians push notifications via SMS and email. Maintenance teams can perform better because technicians, managers and customers exchange information more effectively. Communication is improved because technicians can set priorities using the data in the work orders. Through API or application programming Interface, data sharing is possible between devices that are internet-enabled and cloud-based CMMS. Any asset can be used to create maintenance requests, whether onsite, on mobile devices, or globally distributed. By assessing the actual asset's condition, you can increase the effectiveness of your preventive maintenance.
Predictive Maintenance Is Better Than Preventive Maintenance
Since its inception, CMMS solutions have gradually shifted from reactive to preventive. This preventive maintenance strategy can help businesses save between 12% and 18% on their budgets, allowing them to deal with issues immediately. Predictive maintenance may replace this method with one that is more efficient.
In the same survey, 59% of respondents said that predictive maintenance was one of CMMS's most valuable capabilities. These systems provide real-time information to facility managers, business owners, and maintenance professionals. It helps determine what assets need more attention regarding repairs and maintenance because it is a more reliable CMMS tool than other CMMS. This tool can help your staff save time and energy by eliminating the guesswork involved in deciding the priority of maintenance for your assets. It is instrumental for companies with a lot of equipment to manage.
Artificial intelligence, the Internet of Things, and Internet 4.0
The future of maintenance automation in industrial plants relies on modern technologies like Internet 4.0 and artificial intelligence. A CMMS that integrates with autonomous machines must have artificial intelligence or be able to regulate itself to maintain human factors.
Internet 4.0 allows computers to communicate without human intervention. Smart devices are capable of monitoring themselves and don't need technicians. Maintenance managers can access real-time data and take appropriate action to prevent unforeseen issues.
Businesses are using IoT to maintain assets. The use of predictive maintenance allows for real-time decisions to be made about asset maintenance. Care will become a profitable function instead of a cost center. Data gathered by IoT can be used to help you make long-term decisions. Data-based maintenance is becoming more popular. IoT allows for faster maintenance audits.
Intelligent Data-Driven Maintenance
As we have already mentioned, an increasing number of CMMS companies are moving towards using machine learning and artificial intelligence for maintenance management. It will be possible to use more data-driven alternatives for maintenance. With these advanced options, you can streamline future certifications, audits and root-cause analyses in
According to Verified Market Research, "CMMS Software Market size was valued at USD 913.58 Million in 2020 and is projected to reach USD 1,721.02 Million by 2028, growing at a CAGR (Compound Annual Growth Rate) of 8.41% from 2021 to 2028." With this system, you have several maintenance options such as preventive maintenance, reactive maintenance, and predictive maintenance for managing your facility efficiently.
Adding Value
Significant updates to CMMS are welcome, but adding new features regularly keeps the system relevant. To build future-ready companies with CMMS, the provider must stay connected with their clients and see what they're doing. What changes has the industry experienced? Does the CMMS meet the new requirements? A CMMS must consider features that apply to different industries. Is it willing to work with one client to provide a unique feature?
The CMMS should also be flexible. Custom CMMS must have enough flexibility to accommodate the expansion of smaller organizations or enterprises. They will have different needs than primary grain elevators and utility corporations.
Mobile Use
A desktop-based CMMS allows you to create, track, assign and manage work orders efficiently. However, to view them, you will need a computer. Why not make use of the mobile phones that everyone carries? It would be best to have a CMMS with a mobile app. A portable CMMS offers many advantages to technicians. The goal of a CMMS should be to simplify the use of features and functions for mobile devices.
Build A Culture That Values Reliability
The shift to Industry 4.0 covers many topics. But implementing new technologies begins with the people. You must also prepare your maintenance staff for any changes that new procedures and systems will bring about. It would help if you started immediately establishing a culture of continuous improvement in your company.
The first item on your list should be to establish guiding principles supporting best maintenance practices. The next step to promote data integrity and ensure good habits is to create official processes in each area, from purchasing to work orders. Communication is vital to building trust and accountability. Recognizing and rewarding employees who embrace new practices is crucial to encourage others to do the same.
Other Languages
As more companies expand abroad, a CMMS that can speak the local language can benefit all. Newer and better can sometimes mean more complex and complicated. Build on what is already working well. A complete redesign of many products, such as Software, is optional. The CMMS should continue to be easy to use, well-organized and intuitive. To keep up with the needs of new users, training is required. Clients appreciate activity on new features and applications and refresher courses.
Organization Of Maintenance Information Using Qr Codes
Maintenance crews can easily find information when each physical asset has a unique QR code. The QR code is all they need to know, the type of work or the priority level. It is easier to access and organize maintenance information.
Safety at Work
In 2023, the future of industrial maintenance automation will focus primarily on safety. The goal will be to enhance communication and collaboration between the operations, maintenance and security departments. Using a company-wide range of technologies rather than isolated ones can improve data exchange. By utilizing the data from the safety team, they can perform the crucial role at the appropriate times. This will enhance the compliance and effectiveness of the safety team and create a safe environment.
Want More Information About Our Services? Talk to Our Consultants!
Conclusion
Computerized Maintenance Management Systems help businesses control and manage the company's production equipment, tools and other assets. A software product that is included in the maintenance management system category must meet the following criteria:
- Manage multiple holdings of different types in one location
- Maintain an inventory of all spare parts, tools and materials required for maintenance.
- Plan your maintenance tasks, such as repairs and inspections.
- Maintain maintenance activities by managing and allocating resources (human and spares).
- Reports and analyses on maintenance expenses and mechanics productivity, asset utilization and their cost.
- Safety and environmental regulations must be adhered to by all assets.
- Field service technicians can use mobile apps or interfaces that are mobile-friendly.
Computerized Maintenance Management Systems (CMMSs) help plan, control, and monitor assets and the costs associated with maintenance to prolong the asset's life at the lowest possible price. It can be to keep assets in good condition at one or more sites or even maintain high levels of availability and technical quality for equipment such as vehicles or equipment.
Get in touch with the best maintenance management software services in order to make maintenance operations in your organizations smooth.
