Recruiting software is an all-in-one tool to help you with your recruitment. You can post job openings on different platforms and manage clients and candidates. Recruiters no longer need to worry about cluttering their systems with multiple software and tools. Most recruiters said that recruiting software provided support and smoothened the hiring process.
Recruitment software such as arion ERP makes the recruitment process centralize all your recruiting tools, including your database, on one platform. Recruiters have access to this reliable all-in-one platform at any time.
Recruitment technology is becoming more common in the industry. Agency recruiters rely less and less on databases to find suitable candidates, collect data, and do other things. You'll be able to find several different recruiting software types, each with amazing features. Recruiting software comprises tools hiring managers, recruiters, and talent acquisition professionals use to automate or streamline a part of their recruitment process, including selecting, interviewing, and screening candidates.
In the 90s, software for recruiting became more common as online job searches and hiring took off. In the 1990s, recruiters required tools to handle large numbers of electronic resumes instead of paper resumes or applications. The recruiting industry includes software tools that help source candidates, screen their resumes, create a shortlist of applicants, conduct interviews, and work with hiring managers.
Different Types Of Recruitment Software And Their Features
The two most common recruiting tools in the recruitment industry are Applicant Tracking Systems (ATS) and Candidate Relationship Management Systems (CRM). Here are the main differences between these tools.
Applicant Tracking System (ATS)
The most popular recruiting software used by agencies is the applicant tracking system. The ATS is a central repository of all candidate and client data. It allows you to manage your recruitment process in one place. A candidate tracking system automates most of the stages in the recruiting process. This includes candidate screening, communication, scheduling interviews, parsing resumes, candidate sourcing, and posting jobs. Artificial intelligence-powered intelligent metrics and detailed reports can help recruiters gain deep insight into their hiring processes. The applicant tracking system stores data that you can use to make better hiring-informed decisions. This allows you to scale your business more effectively.
CRM System (Candidate Relationship Management System)
The system helps recruiters to build a talent pool, nurture existing relationships with candidates and find new candidates. Recruiters need to invest in recruiting CRM as they help build and maintain an effective candidate database without relying on endless Excel files and spreadsheets. A CRM provides recruiters with an ecosystem of active, passive, and past candidates that have applied for positions. Fortunately, most ATSs have a built-in CRM, eliminating the need for multiple recruitment tools. An ATS and CRM work together as one complete talent intelligence center.
Must-Have Features For Recruiting Software
Your list of advanced features you must have will differ depending on your company's needs. Here's what we recommend to get the best out of your recruitment software.
Automating & Customizing
The hiring process is made more time-consuming by the many recruiting tasks, such as sourcing, engaging, and nurturing candidates, which can be a lot of work. Recruiting software allows recruiters to automate and customize tedious, repetitive, and administrative tasks. Automating the recruitment process allows recruiters to automate scheduling interviews, posting job description advertisements automatically, collecting feedback, screening candidate profiles and resumes, and streamlining communication with candidates in just a click!
Thanks to the best recruiting software, HR departments and staffing agencies in the staffing industry can forget to send out job offers and follow up with emails manually. Customizable software allows hiring teams to add users, clients, or candidate profiles. They can also change the candidate, business, and job requirements to customize viewing options.
Seamless Integration
Any recruiting software must have third-party APIs and integrations. Hiring becomes easier and more efficient when software integrates easily with social media, online job boards, and emails. Third-party integrations, API, and other tools allow recruiters to keep everything under a centralized platform. This eliminates the need for several windows. You'll end up with a disjointed system of recruitment that will complicate your hiring process. Most recruiting software today includes integrations such as-
Jobs boards
- Career sites and social media platforms.
- Apps for email and other forms of communication.
- You can also find us on Facebook and Twitter.
Mobile Accessibility
Mobile-friendly software is a must, as mobile devices affect every aspect of life. Remote work is more popular than ever, and mobile recruiting software that allows teams to recruit without being restricted by geography will be a great asset. If you are looking to recruit qualified candidates, mobile applications will be a great way for them to apply. More than 77% use mobile devices to search for jobs. It's important to have a mobile-friendly system that can be adapted to various operating systems and devices. When searching for the most effective recruiting software, check if it has a mobile application for recruitment on the go!
Communication Automatized
A recruiter must be able to communicate with clients promptly. A lack of a well-organized communication system puts recruiters at risk of poor candidate and client experience. Recruiters should invest in software to automate their communication with clients and candidates. The best recruitment system in the market automates the entire recruitment process by adding advanced features like reminders for interviews and notifications of selection or rejection. You can personalize automated emails by choosing from templates in your recruitment software without creating a message entirely.
Cloud Software Solutions
The cloud-based recruitment technologies have taken the world by storm. Cloud-based software might not be on your list, but it can improve productivity and team collaboration and streamline hiring. Cloud-based recruitment systems remove the restriction of information access since hiring teams can now access the database from anywhere. Cloud-based recruitment systems make collaboration and data storage much easier (you can store your data in cloud servers) without risking losing data.
Find Candidates Easily
Sourcing candidates is important, but it can be time-consuming and difficult. A candidate sourcing tool in recruiting software will help create a robust talent pipeline to find the right candidates to fill difficult-to-fill positions quickly. Candidate sourcing allows you to find the best candidates quickly by scanning your data automatically and showing you relevant resumes.
Recruiters can search in large databases on a single platform with a candidate pool plus candidate assessment tools integrated with business operations as a single solution to the entire process with security standards that helps to get qualified applicants in bulk resumes and build client relationships via client profiles, a major sign of good communication apps with reliable communication tools.
Reports & Analytics Dashboard
Many recruitment agencies use a data-driven recruiting strategy to improve the quality of their hires. The best recruitment software provides intelligent reporting and analytics to help recruiters improve their hiring strategies and make better-informed hiring decisions. The reports provide recruiters with a clear understanding of which recruitment metrics are important and how they can improve. Recruitment agencies that use intelligent KPIs and metrics can better plan and execute their business.
Interview Scheduling Software Automates The Process
You need automated scheduling software for interviews if you struggle to keep track of your candidates' interview schedules. A robust feature that allows the scheduling of interviews can prevent overlaps in interview slots and incorrectly recorded data.
Make sure that your recruitment software supports the following key features:
- Schedule interviews quickly without changing apps.
- View team member calendars easily.
- Candidate feedback.
You can also set up automatic notifications and reminders for your team and the candidates. You can keep track of your schedule while keeping candidates updated through automated messages.
An interview scheduling feature that allows for interview scheduling benefits all parties, as it provides a good candidate experience while keeping the client in control!
Parsing Resume
No one can screen all resumes manually because there are so many candidates in the hiring process. Rather than relying solely on manual tasks in recruiting efforts, recruiters can rely on a built-in resume parser that can scan hundreds of CVs with a single button. Resume parsing software automatically highlights qualified candidates and removes those who are not. This allows you to move seamlessly on to the hiring process.
The resume parser automatically collects, stores, and organizes large amounts of data from the resumes without any manual processes. After collecting the data, the top candidates can easily be selected by searching and filtering the information. This will speed up the recruiting process. With intelligent resume parsing, HR professionals can easily perform background checks on new hires.
Data Compliance
Because recruiters work with highly sensitive information, always stable and secure software is necessary. The abundance of powerful features on the market makes it simple for you to get sidetracked. Any recruiting software that is unstable and unreliable will be insecure. Before you make a final decision, check that your brand-new software is secure. Consider the uptime, end-to-end encryption of data, and availability of SSL sessions. Your recruitment agency may lose its authority if your data and hiring processes are unstable.
What Should You Consider Before Choosing The Right Recruiting Software?
It can be a difficult and time-consuming process to choose the right recruiting software. Here are some factors you should consider before investing in any recruiting software:
What Is Your Current Recruitment Need?
You can easily get distracted by candidate-sourcing features your recruiting team will not use. It's important to keep a list handy when searching for the best recruiting software. Every recruitment agency is different, so understand your needs and expectations from the software you choose.
How Does Pricing Look?
All recruiting software vendors have different pricing structures. The most commonly used pricing models include the following:
- Charges by features.
- Users can subscribe to a base of monthly or annual fees.
Your team's size can influence the pricing models you choose.
What Is The Process For Setting Up & Onboarding?
Onboarding and migration will be your primary concern once you have chosen the best hiring software for your organization. Demonstrations and training will be part of changing your recruitment software. It's important to know how long it will take for the migration. Nobody wants to undergo a long migration process. Research how the software provider can back up existing data and assist your team during onboarding. Remember that reliable customer service is also a crucial element that can affect the onboarding and setup process.
What You Can Do To Make Use Of Most Of Your Recruitment Software
You're likely well aware of the many benefits of investing in recruiting software. The software can handle everything, from managing talent to keeping in touch with clients! Here are three ways you can make the best of your software to maximize your ROI:
Social Recruiting Is A Great Way To Find New Talent
Social recruiting and recruitment marketing have been a priority for professionals in talent acquisition. Through integrations of job boards, email, and social media, the best recruiting software helps recruiters implement their social recruitment strategies. Hiring teams can automate job postings and updates, bulk emailing, managing careers pages, and sourcing candidate profiles without relying on essential recruiting tools. Social recruiting is a great way to showcase your company's culture and attract the best talent.
Rediscovering Talent
They completely ignore their database of potential candidates. You can easily store data about candidates in recruiting software. So, it would be best to make the most of that information. 75 % of the resumes for roles with high volume are not read. Imagine the opportunities you can create by rediscovering talent in your recruitment software.
Psychographics Can Be Leveraged
Best recruiting software provides you with insightful recruitment metrics so that you can take full advantage of data-driven hires. Did you know your software for recruiting can provide a wealth of information about psychographics? Psychographics are a good way to understand your audience and their behavior. This includes why they applied for the job. Recruiters can use this information to target their recruitment efforts further.
Six Trends In Recruitment Technologies
Hiring processes are becoming more and faster with the use of recruiting technologies. The remote work trend has changed how companies recruit employees. Recruitment process trends also include using technology to acquire talent via efficient management.
Mobile Recruitment
Mobile devices are used for various activities, including online shopping, bill payment, food ordering, and internet searches. In 2023, 60.67% of all internet traffic will be generated by mobile devices. Companies need to optimize their sites for mobile searches, including career pages and job listings. The mobile-friendly website does not need an exact copy of the desktop site. It should have vertically stacked content for easier reading, navigation buttons, and click-to-call options.
A study shows that the number of daily active users on job apps has been increasing since the beginning of this decade. Due to this increased usage, employers should include these job boards as part of their mobile recruitment strategies. More people are searching for jobs on their smartphones. These sites allow people to create an account, upload resumes and submit multiple applications without visiting each company's website. The company can link its website to the job posting so people can see it.
Chatbots
According to an intelligent report, an automated chatbot can engage website users and answer up to 80% of questions. Chatbots can be used for recruitment to screen candidates, contact them, and keep applicants informed about their status. The chatbots can also direct candidates toward other positions based on the keywords they have in their profiles and resumes.
Businesses should choose chatbots that can have a natural conversation. This will ensure candidates do not get the wrong impression about the business from their responses. Companies can use chatbots to answer questions quickly about jobs. They can also choose if they want the bot to appear automatically or only when the viewer clicks a button.
To ensure a positive candidate experience, recruiters must be included in the development and training of chatbots. To guide candidates through the hiring process, chatbots require assistance. Test chatbots before you use them to interview job candidates. First impressions matter.
Virtual Reality
Virtual reality can improve human resource management, including recruitment and training. A virtual avatar, a chatbot, or a person can be used for initial interviews to assess the suitability of candidates before they are introduced to human recruiters. A skills assessment can help recruiters understand a candidate's personality. VR allows you to test the candidate's ability to work with others in a virtual environment. Companies can simulate daily tasks and test the performance of applicants using VR. While VR is expensive, companies can gain an advantage over their competitors by using it in recruitment. Sixty-five percent of job candidates say they are more willing to accept an offer if they can experience it using technology.
Blockchain
The hiring process can be simplified by blockchain technology. Data privacy laws such as the GDPR or CCPA allow companies to receive and store verified data about job applicants. Blockchain can verify applicant data such as background checks, salaries, transcripts from college, and certifications.
A candidate survey found that one in three applicants lie about their qualifications. Because collecting and transmitting documents can be time-consuming, some firms hire external companies to perform background checks and confirm this information. The blockchain verification process can save time and money during hiring.
Video Interviews
Video technology can help recruiters speed up their interviewing process. Candidate engagement does not need to travel to have an initial interview. Using video interviews, companies can fill positions faster and keep candidates interested by responding faster. Video technology makes it easier to schedule multiple interviews and deal with different schedules. The use of video allows recruiters to screen a greater number of applicants and to decide who a company would like to interview face-to-face if needed.
Recruitment Marketing Automation
Advertising helps businesses reach out to potential candidates for onboarding. Businesses need to treat candidates for jobs as customers and contact them through their social media platforms. The recruiters must also consider passive candidates recruitment teams who aren't actively looking for work but might be interested in a position if the opportunity is right.
To strengthen employer branding, recruitment marketing should focus on the company culture. Many quietly quitting people are looking for better work-life harmony, so highlight the benefits to employee wellbeing. AI helps automate recruitment marketing, which helps identify top social media sites and internet platforms for reaching candidates. Automated marketing allows companies to track costs, schedule ads, and monitor impressions after identifying the most effective sites.
Conclusion
Arion ERP's recruitment software does everything, from parsing and analyzing resumes to cultivating client/candidate relationships! Its intuitive features and customer support team ensure a smooth and make the entire hiring process efficient. Our extension simplifies candidate sourcing in addition to our recruiting software. If you are looking for the perfect recruiting software solution to suit your needs, then Arion erp is a great choice!
