A CRM system: What is it?


Customer Relationship Management

Customer Relationship Management is known as CRM. This term refers to a company's strategies, practices, and technologies to manage its interactions and relationships with customers and potential customers. It is about efficiency at work and maximizing business opportunities throughout the customer's life cycle. This will improve customer relations and customer retention and increase sales.

What exactly is CRM?

A Customer Relationship Management system, in essence, is a software program that records customer interactions through multiple channels and stores them in a centralized database for sharing with colleagues. Technology has made it possible to automate this process and changed our work.

The CRM system collects information from every customer contact point with a company. This could be via online chat, email, phone calls, social media, meetings, and direct mail.

This information can contain historical data about any sales, quotations, interests, or issues that might have occurred.

Culture and Strategy

This information gives the company insight into customer preferences and potential future sales. This information can be used to personalize your experience and influence your business strategy.

Although CRM systems are initially intended to be used by business sales personnel, they can also be beneficial when implemented across an entire organization. Customer Relationship Management software can be integrated into your business to create a customer-focused culture that will streamline your efforts and help you achieve your goals.

The benefits of CRM

Your CRM system will allow you to see all of your customers in one place. Many CRM systems can be customized to allow you to set up data that shows what is important to you. You might create dashboards that offer a summary of quarterly sales. Perhaps it's your latest marketing campaigns and outstanding customer support queries.

It contains a history of all customer interactions and memorable quotes or concerns. This information can be viewed by sales staff to personalize their service.

They will know how to approach customers for follow-up sales and what products they might be interested in. Your marketing team will also see which prospects are the best fit for a product you're launching.

As new information is added, the CRM software will continue to evolve. The more data you have, the more insight you will get. You can create custom reports and forecasts to help analyze your customer base and track business productivity.

Cloud CRM Systems

Cloud technology has made CRM systems more useful in businesses. Cloud-based technology refers to software applications that can be accessed via the internet. You don't need to download or install anything. All you have to do is log in and go. The CRM provider stores your data on their servers, so installing or downloading anything is unnecessary. This makes Cloud CRM much more affordable and, in some cases, completely free.

Cloud CRM allows you to access it from anywhere. Log in using your internet browser from wherever you're located. Sound CRM systems built with responsive technology can be accessed via smartphones or tablets with no loss in functionality.

Every interaction can be seen in real time because it is online. When a customer submits an inquiry through your website form, it might trigger a task to one of your sales staff, which may be working remotely, to follow up.

CRM Summary

Your CRM system is a single place that stores all of the customer information you have. This system helps you ensure that nothing is lost or forgotten so you don't miss another sale. It lets you personalize each customer's service and share information with colleagues. You can keep track of your customer interactions, set follow-up reminders, automate various processes to speed up response times, and report on sales data.

Get a Free Estimation or Talk to Our Business Manager!

A Typical Example


Andy, a member of ABC Widgets' sales team, receives a call from Rob from XYZ Consulting. Rob is impressed by the offerings of ABC Widgets after they discuss XYZ’s needs. Andy sends Rob a quote and saves it to his computer for future reference.

Rob calls Andy two days later while Andy is meeting with a customer. Michelle, a sales manager, calls Rob with a few more questions. However, she is embarrassed to admit that she doesn't know what Andy has quoted or what has been discussed. Michelle informs Rob that Andy will contact her the next day. She also leaves a note for Andy's desk.

Andy didn't notice the note until the next day when it was hidden under messages and documents. Andy forgets to contact XYZ Consulting for the quotation after a week. Rob then buys his widgets elsewhere.

With CRM

Andy would have created a new account for XYZ Consulting if ABC Widgets had been using a CRM system and kept notes of their conversation. He would have made an "opportunity," saved his quote to the account, and opened it. Rob's email would have been recorded, and he would have sent Rob a reminder after a few days.

Rob could have seen what was already discussed and quoted when he called back. Rob would have been able to ask them questions, and they would have added notes to the record of their conversation. Andy could be sent a task to remind Rob to call at a specific time if Rob wants to continue speaking with Andy. The company would track the sales opportunity and include it in its forecast reports.

Rob would instead buy widgets from ABC than go elsewhere. Rob would have had details of the sale recorded in his CRM. He would also have received reminders to reach him at a later date for more deals.

CRM Integrations

The sophistication of CRM systems means that you can do much more. This is the primary way CRM systems have transformed the workplace. The technology is customized to suit the specific needs of different industries. CRMs can often be integrated with other systems to optimize efficiency. This includes email marketing software, project management software, customer service desk software, and accounting system.

However, Sales Automation is often the first step to achieving this goal. almost everyone who invests in CRM does so to increase sales and generate additional revenue. Sales automation can help salespeople be more productive by assisting them to focus on closing deals, making sure that slow discounts are not forgotten, and ensuring they don't run low on deals within three months. This is done by providing graphical views of the sales funnel. The management team can also see the entire pipeline to help them manage their business.