The ERP Built to Run Your Project-Based Business.
Stop the chaos of disconnected tools.
Gain real-time control over your projects, people, and profits.
Why ArionERP for Your Project-Based Business?
We replace complexity with clarity. Our AI-enhanced platform is engineered to solve the specific challenges you face, from resource planning to final invoicing, ensuring every project is profitable and delivered on time.
Unified Project View
Eliminate data silos. Get a single source of truth for all project activities, financials, and resources, from bid to bill.
Real-Time Profitability
Stop waiting for month-end reports. Instantly see budget vs. actuals and know the true profitability of every project, task, and client.
Optimized Resource Use
Maximize billable hours. Our intelligent resource management tools help you assign the right people to the right tasks, preventing burnout and bench time.
Automated Billing
Capture every billable moment. Automate complex invoicing based on time, materials, milestones, or fixed fees, drastically reducing revenue leakage.
AI-Powered Insights
Move from reactive to proactive. Our AI analyzes project data to forecast potential budget overruns and timeline risks before they become problems.
Seamless Integration
ArionERP works with the tools you already use. We connect with your CRM, accounting, and HR systems to create a truly unified operational backbone.
Scalable by Design
Grow without constraints. Our platform is built to handle increasing complexity in projects, clients, and team members as your business expands.
Expert Implementation
We're more than software providers; we're partners. Our team, with 20+ years of experience, ensures a smooth transition and configures the ERP to your exact needs.
Proven & Trusted
Rely on a platform backed by CMMI Level 5 maturity and trusted by global leaders. We deliver enterprise-grade security and reliability for your peace of mind.
Core ERP Modules for Project-Based Businesses
ArionERP provides a comprehensive, integrated suite of tools designed to give you complete command over your project lifecycle. Explore the modules that will transform your operations.
Project Accounting & Financials
The financial heart of your projects. Go beyond standard bookkeeping to track every cost and revenue stream against budgets in real-time, ensuring financial health and compliance from start to finish.
- Real-Time Budget vs. Actuals: Instantly track project spending and financial performance against approved budgets.
- Flexible Revenue Recognition: Automate complex revenue recognition rules (e.g., milestone, percentage completion) to ensure GAAP/IFRS compliance.
- Integrated General Ledger: Automatically post all project-related transactions to your GL, eliminating manual reconciliation.
Intelligent Resource Management
Your people are your greatest asset. Our module transforms resource allocation from a guessing game into a strategic advantage, ensuring optimal utilization and project success.
- Skills-Based Scheduling: Find and assign the best-fit resources for each task based on skills, availability, and cost.
- Utilization Forecasting: Proactively manage bench time and hiring needs with clear visibility into future resource capacity and demand.
- "What-If" Scenario Planning: Model the impact of new projects on your existing resource pool before committing.
Time & Expense Tracking
Capture every billable minute and reimbursable cost effortlessly. Our intuitive tools make it easy for your team to submit time and expenses, providing managers with instant data for billing and analysis.
- Mobile Timesheets: Allow your team to log hours and expenses from anywhere, on any device.
- Automated Approval Workflows: Streamline the review and approval process for managers, reducing administrative delays.
- Receipt Capture & OCR: Simplify expense reporting by allowing users to snap photos of receipts for automatic data entry.
Automated Client Billing & Invoicing
Accelerate your cash flow and eliminate billing errors. This module automates the entire invoicing process based on your specific client agreements, from draft creation to final payment.
- Multi-Format Invoicing: Generate invoices for Time & Materials, Fixed Price, Milestone, or recurring retainer projects with ease.
- Batch Invoicing: Create and send hundreds of accurate invoices in just a few clicks at the end of a billing cycle.
- Integration with Accounting: Automatically sync all invoices and payments with your financial system for a complete picture.
Comprehensive Project Management
The central hub for project execution. Plan, track, and deliver projects on time and within budget using powerful tools that provide visibility to every stakeholder.
- Work Breakdown Structure (WBS): Break down complex projects into manageable tasks, sub-tasks, and milestones.
- Interactive Gantt Charts: Visualize project timelines, dependencies, and critical paths to keep everything on track.
- Document Management: Centralize all project-related documents, ensuring everyone is working from the latest version.
Integrated CRM & Sales Management
Connect your sales pipeline directly to project delivery. Manage client relationships, track opportunities, and seamlessly convert won deals into live projects within a single system.
- 360-Degree Client View: Access all client communications, history, and project data from one central location.
- Quote-to-Project Conversion: Automatically create a new project, budget, and resource plan from an approved sales quote.
- Sales Forecasting: Improve the accuracy of your revenue and resource planning with a clear view of the sales pipeline.
Dashboards, Analytics & Business Intelligence
Turn data into decisions. Our powerful BI tools provide customizable dashboards and reports that give you an at-a-glance understanding of your business health and project performance.
- Role-Based Dashboards: Provide tailored views for executives, project managers, and team members with the KPIs that matter most to them.
- Key Performance Indicators (KPIs): Track critical metrics like project margin, resource utilization, and on-time delivery rates.
- Drill-Down Capabilities: Start with a high-level overview and drill down into the underlying data to uncover root causes.
Project Procurement & Purchasing
Manage all project-related purchasing with precision. From materials to subcontractors, integrate procurement directly with project budgets to maintain strict cost control.
- Purchase Order Management: Create, approve, and track purchase orders linked directly to specific projects and tasks.
- Subcontractor Management: Manage subcontractor agreements, deliverables, and payments within the project framework.
- Budget Integration: Ensure all procurement costs are automatically tracked against the project budget in real-time.
Built for Your Industry
While our ERP is powerful for any project-driven organization, we have deep expertise in delivering tailored solutions for these key sectors.
Professional Services
Consulting, Marketing, Legal
Architecture & Engineering
AEC, Design Firms
Construction
General & Specialty Contractors
IT & Software Services
MSPs, Custom Development
Field Service Management
Installations, Maintenance
Non-Profit Organizations
Grant & Program Management
Proven Success in Project-Based Businesses
Don't just take our word for it. See how we've helped companies like yours overcome their biggest challenges and achieve remarkable results.
Boosting Utilization and Profitability for a Growth-Focused Consulting Firm
Client Overview: A mid-sized management consulting firm with 75 consultants was struggling to scale. They relied on a patchwork of spreadsheets for resource planning and a separate accounting system for billing, leading to significant administrative overhead and lost revenue.
Key Challenges:
- Poor visibility into consultant availability and skills.
- Significant delays between project completion and invoicing.
- Inability to accurately forecast revenue and resource needs.
- High administrative costs due to manual data reconciliation.
Our Solution:
We implemented ArionERP's Professional Services Automation suite, focusing on resource management, time & expense, and project accounting. The system was configured to their specific engagement models, automating their quote-to-cash process.
- Deployed a central resource pool with skills and availability tracking.
- Automated timesheet collection and approval workflows.
- Configured automated invoicing rules for their retainer and T&M contracts.
- Built custom dashboards for leadership to monitor KPIs like utilization and project margin.
Streamlining Complex Projects for a Multi-Disciplinary Engineering Firm
Client Overview: A 150-person engineering firm specializing in large-scale civil projects was hampered by disconnected project management and financial systems. Tracking costs for labor, materials, and subcontractors was a manual, error-prone process that put budgets at constant risk.
Key Challenges:
- Lack of real-time cost tracking against complex project budgets.
- Difficulty managing subcontractor contracts and change orders.
- Inaccurate project forecasting and earned value management.
- Compliance and reporting for government contracts were burdensome.
Our Solution:
We implemented ArionERP's solution for Engineering & Construction, focusing on project accounting, procurement, and advanced analytics. We integrated their CAD software for better project planning and cost estimation.
- Established a detailed Work Breakdown Structure (WBS) for cost tracking.
- Implemented the procurement module to manage purchase orders and subcontractor billing.
- Automated the generation of complex, multi-phase invoices.
- Set up compliance reports and dashboards to meet industry standards.
Unifying Service Delivery for a Managed IT Services Provider (MSP)
Client Overview: An MSP with a mix of recurring revenue contracts and one-off implementation projects was using a PSA tool for ticketing and QuickBooks for accounting. The disconnect made it impossible to get a unified view of client profitability or manage engineer time effectively across both service types.
Key Challenges:
- Inability to track engineer time against specific contracts and projects.
- Difficulty calculating the true profitability of each client.
- Manual and inconsistent billing for services outside of the monthly retainer.
- Lack of a unified system for sales, service delivery, and finance.
Our Solution:
We deployed ArionERP with a focus on integrating the CRM, Project Management, and Financial modules. We configured the system to handle both recurring service contracts and project-based work, linking all time and expenses to the correct billing rule.
- Unified time tracking for both support tickets and project tasks.
- Created a single client record with visibility into all contracts, projects, and invoices.
- Automated billing for both recurring retainers and project-based overages.
- Provided dashboards showing blended client profitability across all service types.
Your Path to Project Clarity
We've refined our implementation process to be efficient, transparent, and tailored to your business, ensuring a smooth transition and rapid time-to-value.
1. Discover & Plan
We start by deeply understanding your unique workflows, challenges, and goals. Together, we map out a clear implementation plan and define what success looks like.
2. Configure & Integrate
Our experts configure ArionERP to match your processes. We set up your project templates, billing rules, and reports, and integrate with your existing critical systems.
3. Migrate & Train
We securely migrate your data from legacy systems into ArionERP. We then conduct hands-on training sessions with your team to ensure confident adoption from day one.
4. Go-Live & Support
We're by your side during the launch to ensure a seamless transition. Our partnership continues with ongoing support and strategic guidance to help you maximize your ROI.
Technology Stack & Key Integrations
ArionERP is built on a modern, secure, and scalable architecture, designed to integrate seamlessly into your existing IT ecosystem.
What Our Clients Are Saying
"The visibility we gained into resource utilization was immediate. We went from reactive scheduling to strategic planning, which directly translated to a 15% increase in billable hours."
"Closing the books on large projects used to take weeks. With ArionERP's project accounting module, we have real-time data and can close projects 30% faster with far greater accuracy."
"We were leaking revenue on out-of-scope work. ArionERP's integrated time tracking and automated billing ensures every minute is captured and invoiced correctly. It paid for itself within six months."
"As a marketing agency, our project needs are constantly changing. The flexibility of ArionERP allows us to manage retainers, campaigns, and one-off projects seamlessly in one system."
"The implementation support was phenomenal. The ArionERP team took the time to understand our business and configured the system to our exact needs. It felt like a true partnership."
"The AI-powered forecasting is surprisingly accurate. It flagged a potential budget overrun on a key project, allowing us to course-correct early and protect our margin. It's like having a financial analyst on staff."
Flexible Engagement & Delivery Models
We offer deployment and support models that align with your business's technical and financial requirements.
ArionERP Cloud (SaaS)
Our fully-managed cloud offering. We handle the hosting, security, and updates so you can focus on your business. Ideal for companies seeking flexibility, scalability, and lower upfront costs.
- Low initial investment (OPEX model).
- Automatic updates and maintenance.
- 99.9% uptime SLA on secure cloud infrastructure.
- Access from anywhere, on any device.
ArionERP On-Premises
For businesses with specific compliance needs or who prefer to manage their own infrastructure. Get a perpetual license and maintain full control over your data and environment.
- Full control over your data and hardware.
- One-time perpetual license fee (CAPEX model).
- Annual maintenance for updates and support.
- Ideal for strict regulatory or IT policy requirements.
Gain a Competitive Edge with AI-Powered Project Intelligence
Go beyond traditional ERP. ArionERP embeds artificial intelligence into your project workflows to provide predictive insights and automate complex decisions.
Unlock Proactive Project Management
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Predictive Risk Analysis
Our AI analyzes historical and real-time data to identify projects at risk of budget overruns or delays, allowing you to intervene before issues escalate.
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Intelligent Resource Suggestions
The system recommends the best-fit resources for new tasks based on a deep analysis of skills, availability, cost, and past project performance.
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Smarter Project Forecasting
Leverage machine learning to generate more accurate forecasts for project completion dates, final costs, and resource needs.
Frequently Asked Questions
Our implementation times vary based on complexity. A standard 'QuickStart' for a small team can be as fast as 4-6 weeks. More complex implementations with significant data migration and customization can take 3-6 months. We work with you to establish a realistic timeline during the planning phase.
Yes. Data migration is a key part of our implementation process. We have extensive experience migrating data from common systems like QuickBooks, spreadsheets, and various legacy PSA or project management tools. We'll work with you to cleanse and map your data for a smooth transition.
Absolutely. While ArionERP is powerful out-of-the-box, its real strength lies in its flexibility. Our platform is designed to be configured to your unique business processes, approval workflows, reporting needs, and project structures. We don't force you into a rigid system; we adapt the system to you.
We offer comprehensive training tailored to different user roles (e.g., project managers, finance, team members). Post-launch, we provide ongoing support through our helpdesk, with various support tiers (Silver, Gold, Platinum) available to meet your needs, including options for 24/7 support.
Our pricing is typically based on the number of users and the specific modules you need. We offer both a cloud-based subscription (SaaS) model and an on-premises perpetual license model. We believe in transparent pricing and will work with you to find a plan that fits your budget and provides a clear ROI. For a detailed quote, please contact our sales team.
Ready to Take Control of Your Projects?
Let's talk about how ArionERP can eliminate the chaos, boost your profitability, and provide the clarity you need to grow your business. Schedule a free, no-obligation consultation with one of our project ERP experts today.