The ERP for Engineering Firms That Bridges Design, Delivery, and Dollars
Stop letting disconnected data, scope creep, and inaccurate bids erode your margins.
ArionERP provides a single source of truth to master project accounting, optimize resource utilization, and drive predictable profitability for your engineering firm.
The Blueprint for Your Firm's Success
Generic ERPs fail to grasp the complexities of project-based engineering. ArionERP was designed with your unique challenges in mind, transforming operational friction into a competitive advantage.
Unified Project View
Integrate project management, scheduling, resource allocation, and financials into one dashboard. Eliminate data silos and gain real-time visibility into the health of every project, from bid to final invoice.
Profitability Control
Track budgets vs. actuals in real-time. Proactively manage scope creep and change orders to protect your margins. Our granular project accounting ensures every billable hour and expense is captured and invoiced correctly.
Optimized Resources
Maximize billable utilization with intelligent resource management. Forecast staffing needs, prevent over-allocation, and assign the right talent to the right tasks based on skills, availability, and project priority.
Streamlined Bidding
Create more accurate, competitive, and profitable bids using historical project data and standardized templates. Convert successful bids into projects with a single click, transferring all budget and scope data seamlessly.
Engineering-Specific
We speak your language. Our platform is tailored for the workflows of civil, structural, mechanical, and multi-disciplinary firms, accommodating complex project structures, sub-consultants, and multi-phase billing.
CAD & BIM Integration
Leverage open APIs to connect ArionERP with your essential design tools like AutoCAD, Revit, and BIM platforms. Ensure seamless data flow for document management, version control, and project deliverables.
Compliance & Reporting
Simplify compliance with industry standards and client requirements. Generate comprehensive reports on project progress, financial performance, and resource utilization effortlessly to support data-driven decisions.
AI-Powered Insights
Utilize AI-driven analytics to forecast project outcomes, identify potential risks, and suggest efficiency improvements. Turn your historical data into a strategic asset for future planning and growth.
Scalable Foundation
Whether you're a 20-person firm or a 500-person enterprise, ArionERP grows with you. Our modular design allows you to start with what you need and add capabilities as your firm expands into new services or regions.
An Integrated Toolkit for Engineering Excellence
ArionERP delivers a comprehensive suite of modules, purpose-built to address the entire lifecycle of your engineering projects. Move beyond fragmented tools to a single, powerful platform.
Project & Resource Management
This is the operational core of your firm. We provide the tools to plan, execute, and monitor projects with precision, ensuring your most valuable asset—your people—are deployed effectively for maximum impact and profitability.
- Visualize project timelines with interactive Gantt charts and define task dependencies.
- Optimize team assignments with a centralized resource pool based on skills and availability.
- Track project milestones and deliverables against the plan to proactively identify delays.
Project Financials & Accounting
Connect project operations directly to your bottom line. This module provides a real-time, granular view of financial health, moving beyond standard accounting to true project-centric cost control and revenue recognition.
- Automate complex billing scenarios: Time & Materials, Fixed Price, and milestone-based.
- Track project budgets, actual costs, and committed costs in real time.
- Manage revenue recognition according to industry standards (e.g., percentage of completion).
CRM & Bid Management
Win more profitable work. This module centralizes your business development efforts, from initial lead to final proposal, using data to improve your win rate and ensure a seamless handover to the project delivery team.
- Manage your sales pipeline, track client interactions, and forecast new business.
- Create accurate, data-driven proposals using standardized templates and cost libraries.
- Convert won bids into live projects instantly, preserving all scope and budget details.
Document & Drawing Management
Control the chaos of project documentation. This centralized repository ensures everyone is working from the latest version of drawings, specifications, and correspondence, reducing errors and mitigating risk.
- Implement robust version control for all project files, including CAD and BIM models.
- Automate transmittal and submittal workflows for efficient review and approval cycles.
- Maintain a complete, auditable history of all project documents and communications.
Time & Expense Tracking
Capture every billable moment and recoverable cost. Our intuitive tools make it easy for your team to submit timesheets and expense reports from anywhere, ensuring accurate project costing and faster invoicing.
- Enable easy time entry via web or mobile app, with pre-populated project and task codes.
- Streamline expense reporting with receipt capture and automated approval workflows.
- Ensure compliance with company policies and client billing requirements automatically.
Procurement & Sub-consultant Management
Effectively manage your entire project supply chain. From purchasing materials to managing sub-consultant contracts and invoices, this module integrates procurement directly into your project budgets.
- Create and track purchase orders and link them directly to project costs.
- Manage sub-consultant agreements, track their progress, and process their invoices.
- Gain visibility into all project-related expenditures to avoid budget overruns.
Business Intelligence (BI) & Analytics
Transform your project data into strategic insights. Our BI tools provide customizable dashboards and reports that empower your leadership team to make informed decisions based on real-time performance metrics.
- Monitor key performance indicators (KPIs) like project margin, utilization, and backlog.
- Analyze trends in project profitability, client performance, and service line success.
- Create custom reports and dashboards for different stakeholders, from project managers to the C-suite.
Human Resources (HR) & Payroll
Integrate your people management with your project operations. This module streamlines core HR functions and ensures that employee data, from skills to compensation, is aligned with project and financial systems.
- Manage employee records, certifications, and performance reviews in one place.
- Process payroll accurately based on approved timesheet data from the project module.
- Simplify onboarding, benefits administration, and compliance with labor regulations.
Quality & Compliance Management
Uphold the highest standards of quality and meet regulatory requirements with confidence. This module helps you formalize quality control processes and maintain a clear audit trail for compliance purposes.
- Define and manage quality assurance/quality control (QA/QC) checklists and workflows.
- Track non-conformance reports (NCRs) and corrective actions to resolution.
- Maintain records for ISO certifications and other industry-specific compliance mandates.
Asset & Equipment Management
For firms that rely on specialized equipment, this module tracks the entire asset lifecycle. Maximize the ROI on your capital investments by managing usage, maintenance, and allocation across projects.
- Maintain a central registry of all company assets, from survey equipment to vehicles.
- Schedule and track maintenance to minimize downtime and extend asset life.
- Allocate equipment usage and costs to specific projects for accurate job costing.
Field Service & Mobile Access
Empower your teams in the field with the information they need. Our mobile capabilities provide secure access to project data, enabling real-time updates from the job site directly into the ERP system.
- Allow field staff to access project documents, drawings, and task lists on tablets or phones.
- Enable mobile entry of daily logs, site photos, and safety reports.
- Provide offline capabilities for remote sites with limited connectivity.
Client Portal & Collaboration
Enhance transparency and strengthen client relationships. Provide your clients with secure, self-service access to project information, fostering trust and reducing administrative overhead for your project managers.
- Share key project documents, progress reports, and milestone updates with clients.
- Allow clients to review and approve invoices and change orders online.
- Create a branded, professional collaboration space that sets your firm apart.
AI-Powered Forecasting
Move from reactive management to proactive strategy. Our AI engine analyzes your historical data to predict project outcomes, identify at-risk projects, and forecast resource needs with greater accuracy.
- Get early warnings on potential budget overruns or schedule delays.
- Forecast cash flow and revenue based on your project pipeline and current progress.
- Identify patterns in successful (and unsuccessful) projects to improve future bidding.
System Integration Hub
ArionERP acts as the central nervous system for your firm's technology stack. Our robust API and pre-built connectors ensure seamless data flow between your ERP and other critical business applications.
- Integrate with leading CAD/BIM software, payroll services, and banking platforms.
- Eliminate manual data entry and the errors that come with it.
- Create a unified technology ecosystem that supports efficient, end-to-end workflows.
Multi-Company & Global Operations
Manage complexity as you scale. ArionERP provides the framework to run multiple legal entities, operate in different currencies, and consolidate financial and operational data for a holistic view of your entire enterprise.
- Handle inter-company transactions and financial consolidations with ease.
- Manage projects and resources across different offices, regions, or business units.
- Support multi-currency accounting for projects, invoicing, and reporting.
Real-World Results for Engineering Leaders
The Challenge: Profit Leakage from Disconnected Systems
Apex Civil Solutions was a successful firm but struggled with profitability. Their use of separate systems for time tracking, accounting, and project management created data silos. Project managers lacked real-time budget vs. actuals data, leading to scope creep going unnoticed and inaccurate estimates for future work.
Key Challenges:
- Inability to track project financial health in real time.
- Significant administrative overhead from manual data reconciliation.
- Inaccurate bidding based on outdated or incomplete historical data.
- Delayed invoicing cycles due to slow timesheet and expense approvals.
Our Solution: A Unified Project Financial Core
We implemented ArionERP, focusing first on the Project Accounting, Time & Expense, and BI modules. This created a single source of truth, linking every hour worked and every dollar spent directly to a project's budget in real time.
- Deployed a unified platform connecting all project financial data.
- Configured real-time dashboards for Project Managers to monitor budget vs. actuals.
- Automated the invoicing process based on approved timesheets and project milestones.
- Trained the business development team to use historical project data for more accurate bidding.
The Challenge: Scaling Pains and Resource Allocation Chaos
Keystone Structural was experiencing rapid growth, but their operational processes couldn't keep up. Resource scheduling was managed on a complex series of spreadsheets, leading to double-bookings, under-utilization of junior staff, and burnout of senior engineers. They couldn't reliably answer the question: "Who is available to take on this new project?"
Key Challenges:
- No central visibility into employee availability and workload.
- Difficulty in forecasting future staffing needs, hindering strategic hiring.
- Inefficient allocation of talent, with senior staff often tied up in tasks that could be delegated.
- Risk of missing project deadlines due to unforeseen resource conflicts.
Our Solution: Centralized, Intelligent Resource Planning
We implemented ArionERP's Project & Resource Management module as the central hub for all project planning. This provided a holistic view of the entire firm's capacity and project pipeline.
- Created a central resource pool with detailed skill profiles for each employee.
- Implemented capacity planning dashboards to visualize current and future utilization rates.
- Enabled project managers to request and assign resources through a formalized workflow.
- Used pipeline data from the CRM module to forecast long-term resource demand.
The Challenge: Document Version Control Nightmare
As a multi-disciplinary MEP firm, Volt-Air's biggest operational risk was poor document control. Teams were often working from outdated drawings stored on a shared network drive, leading to clashes, rework on site, and finger-pointing. Transmittals and submittals were tracked manually via email, creating a poor audit trail.
Key Challenges:
- Frequent rework caused by using outdated design files.
- Lack of a formal, auditable process for document approvals and transmittals.
- Wasted time searching for the correct version of documents.
- Increased risk of liability due to poor record-keeping.
Our Solution: A Centralized and Controlled Document Hub
We implemented ArionERP's Document Management module, integrating it with their existing design software. This created a single, secure repository for all project-related files, governed by strict version control and automated workflows.
- Established a central document repository linked to each project.
- Enforced mandatory check-in/check-out and versioning for all drawings and models.
- Automated the transmittal and RFI process with clear approval workflows and tracking.
- Provided a complete audit trail of who accessed, modified, and approved every document.
Seamless Integration with Your Engineering Ecosystem
ArionERP is built on a modern, flexible architecture, designed to connect with the tools you already use and trust.
What Our Clients Say
For the first time, we have a single source of truth for our projects. The ability to see financial and operational data in one place has fundamentally changed how we manage our business. ArionERP's team understood our engineering workflows from day one.
The resource management module is incredibly powerful. We went from chaotic spreadsheets to a clear, forward-looking view of our team's capacity. We've increased our billable utilization by over 10% because we can staff projects more intelligently.
The bid management and CRM integration is seamless. Our win rate on proposals has improved because we're bidding with more accurate data. Converting a win to a project with one click saves us hours of administrative work.
Implementation was smoother than we expected. The ArionERP team didn't just install software; they worked with us to optimize our processes. Their phased approach minimized disruption to our ongoing projects.
As a multi-office firm, the ability to manage projects, resources, and financials across different locations has been critical. ArionERP provides the consolidated reporting we need at the executive level while giving project managers the detail they need to succeed.
The mobile timesheet and expense app is a huge hit with our field teams. It's simple to use, which means we get more timely and accurate data. This has dramatically sped up our billing cycle.
A Partnership Structured for Your Success
We offer flexible engagement models to ensure you get the right level of support and the best return on your investment, whether you prefer a cloud-based subscription or a self-hosted solution.
ArionERP Cloud (SaaS)
Our fully-managed, cloud-hosted solution. Ideal for firms that want to minimize IT overhead and benefit from automatic updates, robust security, and scalable infrastructure.
- Predictable annual subscription (OPEX)
- Hosted on secure AWS/Azure infrastructure
- 99.9% uptime SLA
- All maintenance and updates included
ArionERP On-Premises
For firms with specific IT policies or a preference for internal control. You own a perpetual license and can deploy ArionERP on your own servers or private cloud.
- One-time perpetual license fee (CAPEX)
- Full control over your data and infrastructure
- Annual maintenance for updates and support
- Flexible deployment options
Guided Implementation & Training
Our partnership goes beyond software. Our expert consultants, who specialize in the engineering industry, guide you through a structured implementation process to ensure a successful launch and high user adoption.
- Dedicated project manager
- Business process review and optimization
- Data migration assistance
- Comprehensive user training
Frequently Asked Questions
How is ArionERP different from generic project management tools?
Generic PM tools are great for task management, but they lack the most critical component for an engineering firm: deep financial integration. ArionERP connects every task, milestone, and timesheet entry directly to your project's budget and the company's general ledger. This provides true project accounting and profitability analysis, something standalone PM tools simply cannot do.
How long does implementation typically take?
Implementation time varies based on your firm's size and complexity, but a typical phased rollout takes between 3 to 6 months. Our "QuickStart" package for smaller firms can be live in as little as 8-12 weeks. We focus on getting your core financial and project modules running first to deliver immediate value, followed by other modules like CRM or HR.
Can ArionERP integrate with our CAD/BIM software?
Yes. While we don't offer out-of-the-box, one-click integrations with every CAD platform, ArionERP is built with a robust API (Application Programming Interface). This allows us to connect with tools like AutoCAD, Revit, and others for key functions like document management and metadata exchange. We work with you to define the most valuable integration points for your workflow.
Is your pricing based per user? What's included?
Yes, our primary pricing model is per user, per month (for SaaS) or a one-time license fee (for On-Premises). Our pricing is transparent and modular. The "Essential" plan covers core project and financial management, while "Professional" and "Enterprise" tiers add advanced features like CRM, resource planning, and multi-company capabilities. All plans include support and maintenance.
What kind of training and support do you offer?
We believe user adoption is the key to success. Our implementation packages include comprehensive training tailored to different user roles (Project Managers, Principals, Accountants, etc.). Post-launch, we offer tiered support packages ranging from standard email support to a 24/7 platinum hotline for critical issues, ensuring you always have the help you need.
How does ArionERP handle different billing types like fixed-fee and T&M?
Our system is designed for the complex billing realities of engineering firms. You can set up projects as Time & Materials (T&M), Fixed Price, or a combination of both. The system automatically pulls approved time and expenses for T&M invoices and tracks progress against milestones for fixed-fee billing, dramatically simplifying the invoicing process.
Ready to Engineer a More Profitable Future?
Stop guessing and start knowing. See how ArionERP can provide the clarity and control your firm needs to thrive. Schedule a personalized demo with one of our industry experts today.
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